Executive Assistant (Administrative Assistant III - Confidential)

Executive Assistant (Administrative Assistant III-Confidential)

Welcome to Santa Monica College! Thank you for your interest in joining the Santa Monica College team as an Executive Assistant (Administrative Assistant III Confidential) to the Vice President of Human Resources. This position performs a wide variety of highly skilled administrative tasks in support of executive leadership in Human Resources, a fast-paced, high volume and mission critical division of Santa Monica College. The executive assistant to the VP of Human Resources will operate in an environment where professionalism, critical thinking and communication skills are of paramount importance. Administrative Assistant III Confidential positions in accord with Government Code 3562(d) and Educational Employment Relations Act (EERA) 3540.1(c) are required to develop or present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions. This position is scheduled to work Monday through Friday, 40 hours per week, 12 months per year at the Santa Monica College District Office.

Please note that all candidates must have authorization to work in the United States; the District does not have the ability to provide sponsorship. What you will bring to the college: Our ideal candidate is a highly organized professional who takes pride in providing exceptional executive-level support. They approach this dynamic role with a commitment to excellence and the initiative to work independently. They possess exceptional attention to detail, are an effective writer and communicator, are proficient in modern office technology applications, and have the ability to research, compile, and synthesize information from multiple sources. They think critically, exercise sound judgment, and prioritize competing responsibilities while remaining flexible as priorities evolve. This person collaborates effectively with a broad range of internal and external stakeholders and navigates a complex organizational environment with an understanding of organizational structure and appropriate channels of communication. They are committed to valuing diversity and fostering an inclusive, respectful workplace, and handle confidential information with unwavering integrity and ethics.

Important note regarding the District budget: In an effort to address budget shortfalls and ensure the long-term financial health of the College, the Board of Trustees has approved cost saving measures for the 2026-27 fiscal year that began July 1, 2026. These measures consist of: two unpaid furlough days per month for management and confidential staff, which amounts to approximately a 10% salary reduction, and freezes in step and longevity advancement that will halt salary advancement for at least one year. The posted salary for this role does not reflect the two unpaid furlough days per month that took effect on July 1, 2026. Please note that the District will continue to offer fully paid health, dental and vision benefits for employees and their eligible dependents.

Why work at SMC? At SMC, you will work beside a diverse group of colleagues who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty. Some details about us: We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University. We are dedicated to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus. We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design. Our second Bachelor's degree in Cloud Computing is coming in Fall 2027! Please visit to learn more about us and why we are Proud to Be SMC!