Executive Secretary III

Executive Secretary III

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of the initial work period, the work performance will be assessed. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Executive Secretary III.

Work Location: Economic Opportunity Headquarters, 510 S Vermont Ave 11th Fl, Los Angeles CA 90020. Economic Opportunity offers a hybrid telework schedule subject to the needs of the department.

About the Department: The Department of Economic Opportunity (DEO) is LA County's central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We're working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County.

Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all.

Our Mission: DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces.

Essential Job Functions

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board. Answer phone lines, screen calls and assist callers, refer callers, transfer calls, and take messages.
• Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum. Recognize the need for revisions of documents, letters, and meeting announcements and make recommendations regarding such changes to staff.
• Prepare various arrangements such as travel, training, conferences via Concur for flights, hotels, and expense reimbursements. Perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records. Assign and track all Director's office assignments. Secure information on the status of pending matters and reasons for delay in the completion of projects. Manage day-to-day inquiries and issues as appropriate and provide confidential and personal support services to the Director as requested.

Requirements

Option 1: One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of:

• Senior Secretary V
• Management Secretary III
• Management Secretary IV
• Senior Management Secretary I
• Senior Management Secretary II

Option 2: Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of:

• Secretary V
• Senior Secretary III
• Senior Secretary IV
• Management Secretary I
• Management Secretary II

Option 3: One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department.

Option 4: Two years of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.

Special Requirement Information: Experience is evaluated on the basis of a verifiable 40-hour week. Prorated part-time experience will be accepted. Include the number of hours worked per week for each position.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

Examination Content: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application and Filing Information: Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements.

Provide all relevant knowledge, training, and experience in the Supplemental Questionnaire section to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and end dates, number of hours worked per week, and description of work performed.

If your application is incomplete, it will be considered.

Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add View email address on click.appcast.io as well as View email address on click.appcast.io, and View email address on click.appcast.io to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

You may be required to verify your email address so plan to submit your online application well in advance of the deadline. This is only required once per email address, and if you already have a job seeker account on you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Social Security Number: Please include your Social Security Number for record-keeping purposes. Federal law requires that all employed individuals have a Social Security Number.

Computer and Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Department Contact Information: For questions regarding this examination, please send an email to View email address on click.appcast.io. Please reference exam number EW2122A-EA in the subject line.