Executive Assistant

Job Description

Job Description

Executive Assistant – Bartlett, IL
$50,000 - $63,000 annually + Benefits, 401K, PTO

Our growing interior design firm creates thoughtfully designed spaces for residential and commercial clients, bringing together creativity, craftsmanship, and a high level of attention to detail. As the company continues to grow, we are looking for an organized and proactive Executive Assistant to provide direct support to our CEO and help keep both the business and day-to-day priorities moving forward.

This is a varied role for someone who enjoys being involved, can anticipate what needs to happen next, and is comfortable managing both professional and personal responsibilities. You’ll work closely with the CEO, serving as a trusted point of support while helping manage a busy schedule, communications, projects, travel, appointments, and other priorities.

Responsibilities

• Provide day-to-day administrative and organizational support to the CEO
• Manage the CEO’s calendar, appointments, meetings, and changing priorities
• Coordinate travel arrangements, itineraries, reservations, and meeting logistics
• Manage email and correspondence and ensure important items receive appropriate follow-up
• Prepare documents, presentations, meeting materials, and other communications
• Coordinate with clients, vendors, contractors, and other outside contacts
• Assist with projects and special initiatives on behalf of the CEO
• Track deadlines, action items, and follow-ups to ensure nothing falls through the cracks
• Handle confidential and sensitive information with discretion
• Coordinate personal appointments, reservations, errands, and other personal tasks for the CEO
• Assist with event planning and occasional personal or household-related needs
• Research and organize information and complete tasks independently
• Anticipate the CEO’s needs and proactively address priorities before being asked

Qualifications

• 1+ years of strong administrative or Executive Assistant experience
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and changing schedules
• Professional, dependable, and trustworthy
• Strong follow-through and ability to maintain confidentiality
• Proficient with Microsoft Office and other common business software
• Flexible and willing to assist with both professional and personal responsibilities