Accounts Payable Specialist

RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Detroit, Kansas City, Las Vegas, Mumbai (India), Nashville, and St. Louis.

Our Internal Accounting team is seeking an Accounts Payable Specialist to join us during our exciting period of growth. In this role, you will be responsible for the accurate and timely processing of vendor invoices, expense reports, and payment transactions, while supporting strong financial controls and month-end close activities.

This position plays an important role in maintaining positive vendor relationships and supporting firm-wide financial operations. The ideal candidate is detail-oriented, well-organized, and thrives in a fast-paced accounting environment, with an interest in continuing to build and expand their accounting experience.

Major Responsibilities

• Process vendor invoices and employee expense reimbursements using Concur and Microsoft Great Plains (Dynamics)
• Review invoices and expense reports for accuracy, policy compliance, and proper approvals
• Ensure accurate general ledger coding for invoices and reimbursements
• Prepare weekly check disbursements and enter routine ACH and wire payments
• Collaborate with team members and vendors to resolve invoice and payment discrepancies
• Maintain vendor records, including collecting required tax documentation (W-9s)
• Prepare annual 1099 filings and firm use tax returns
• Record routine accounts payable journal entries
• Identify and support process improvements to enhance efficiency and accuracy
• Assist with other accounting-related duties as needed

Preferred Experience / Background / Skills

• At least one (1) year of experience in a similar role
• College-level coursework in accounting or a related business field preferred; Bachelor's degree in Accounting or a related business field preferred
• Comfortable with technology, including proficiency in the Microsoft Office suite; experience with Concur is a plus
• Ability to handle confidential firm and employee financial information with discretion and professionalism
• Strong attention to detail with a high level of accuracy
• Ability to work independently while managing multiple priorities and deadlines
• Collaborative mindset with the ability to work effectively in a team environment
• Clear and professional written and verbal communication skills
• Strong commitment to ethics and professional standards

Working Conditions

• Typical office hours are 8:00 a.m. to 5:00 p.m., Monday thru Friday
• Hybrid schedule with 2-3 days per week in the office as determined by workload
• Ability to work extra hours as determined by workload
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift, carry, push, pull up to 30-50 pounds

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit

Equal Opportunity Employer


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