Executive Assistant III

Executive Assistant III

We are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents. This role plays a critical part in enabling leadership effectiveness, ensuring seamless operations across global teams, and driving alignment across strategic AI initiatives. You will work in a fast-paced, highly visible environment, partnering with stakeholders across geographies and functions while maintaining a strong focus on confidentiality and professionalism.

What You Will Do

• Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals.
• Coordinate leadership rhythms, including preparing agendas, briefing materials, and tracking follow-ups to ensure execution across teams. Manage calendars for the three VPs who have 15-20 meetings each daily.
• Coordinate with external entities to decide on prioritization of any requests or changes to calendar. Coordinate with other Exec Assistant's for other VPs.
• Plan and manage domestic and international travel, including detailed itineraries, logistics, and expense processes.
• Partner closely with stakeholders to ensure smooth communication, alignment, and timely delivery on key initiatives.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate needs, remove obstacles, and continuously improve processes to enhance efficiency and effectiveness.
• Coordinate meetings, catering, communication setup if the meeting is set by the VP.

Must Haves

• 5+ years of Executive Assistant experience supporting VP-level or senior executives in a mid-to-large size company.
• Strong verbal/written communication skills with experience drafting executive communications and using MS Suite (Outlook, Teams, PowerPoint, Excel).
• Proven experience managing complex calendars, meetings, travel, and confidential executive information.
• Ability to prioritize competing requests, make decisions in ambiguous situations, and act as an executive gatekeeper.
• Strong stakeholder management skills with experience supporting global teams in a fast-paced environment.