Office Manager

Job Description

Job Description

We are looking for an Office Manager to support daily operations and help create an organized, responsive workplace in Medina, Ohio. This position blends administrative leadership with coordination across scheduling, team support, project tracking, and office processes. The ideal candidate is proactive, resourceful, and comfortable using modern tools to keep work moving efficiently while addressing issues as they arise.

Responsibilities:
• Coordinate day-to-day office activities to maintain an efficient workflow and ensure priorities are handled in a timely manner.
• Manage calendars, arrange meetings, and oversee scheduling details to support smooth communication across the team.
• Guide onboarding activities for new team members and help reinforce expectations and accountability within the office.
• Maintain accurate filing systems and organize documentation so records are easy to access and up to date.
• Support projects from initial planning through completion by tracking tasks, following up on action items, and helping teams stay aligned.
• Administer office software tools, including setup and ongoing support, while identifying ways technology can improve operations.
• Anticipate team needs, investigate questions, and resolve administrative or operational issues with sound judgment.
• Prepare presentations, gather information through research, and assist with materials needed for internal or client-facing meetings.
• Work with vendors and respond to customer-related inquiries to help maintain strong external relationships and service quality.

• Previous experience in office management, administrative coordination, or a similar business support role.

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and changing needs.

• Experience supporting scheduling, meeting coordination, document management, and general office administration.

• Ability to contribute to project coordination and follow tasks through from kickoff to completion.

• Comfort working with Google Workspace and Google Drive in a structured environment.

• Familiarity with AI-powered tools and confidence learning and using software to improve efficiency.

• Effective communication skills and a thoughtful approach to customer service, vendor interaction, and team support.

This position offers benefits: Medical/Dental/Vision/401k and more

Qualified? Apply Today!