Senior Event Coordinator

Job Description

Job Description

???? Join Argen as a Senior Event Coordinator????

Location: 8515 Miralani Dr, San Diego, CA 92126
Schedule: Monday–Friday, 8:30 AM – 5:00 PM

About the Role
The Sr. Event Coordinator is responsible for coordinating and executing the company’s event program, including national and regional tradeshows, sales meetings, customer events, educational programs, and executive-level engagements. The position works closely with Marketing leadership and cross-functional teams to support event delivery, vendor coordination, and participant experience.

Key Responsibilities

• Support the development and execution of enterprise event strategy aligned to marketing, sales, and business goals.
• Execute assigned events and program elements based on established plans, timelines, and direction from leadership.
• Coordinate logistics for tradeshows, sales meetings, customer events, and educational programs (in-person and virtual).
• Prepare and maintain detailed project plans, task trackers, and event timelines.
• Track and report trade show performance KPIs, including pipeline impact, engagement, and attendance.
• Compile event data and support post-event reporting; escalate insights and recommendations to leadership.
• Ensure consistent brand, messaging, and customer experience across all events.
• Coordinate event staff, contractors, and vendors; track deliverables and follow up as needed.
• Provide direction to onsite event staff and vendors as needed to support smooth event execution.
• Maintain trade show timelines while tracking, monitoring, and reconciling event budgets and expenses.
• Ensure events are executed according to established timelines, budget parameters, and quality expectations.
• Collaborate cross-functionally (Marketing, Sales, Product, Finance, Operations) to support event execution.
• Serve as a point of contact for event logistics and coordination updates; escalate issues and risks to leadership as appropriate.
• Provide coordination support for executive participation, including calendars, briefing documents, and onsite execution.
• Ensure compliance with internal policies, contracts, and regulations.
• Proactively identify event issues, escalate to appropriate stakeholders, and assist in resolution efforts.
• Assist with continuous improvement efforts by providing feedback on processes, tools, and event execution.
• Oversee event platforms, including registration systems, CRM data entry, and lead capture processes.
• Ensure accurate and timely data entry and coordination with Sales for lead handoff.
• Maintain accurate lead data entry and support timely handoff to Sales for follow-up.
• Other duties as assigned.

✅ What You Bring

• Bachelor’s degree in Marketing, Communications, Business, Hospitality, or related field preferred, or equivalent combination of education, training, and relevant experience.
• 4+ years of event coordination experience, including support of large or complex events.
• Demonstrated experience coordinating event logistics, vendors, and cross-functional activities in a fast-paced environment.
• Experience tracking event budgets, expenses, and supporting reconciliation processes.
• Strong organizational, time management, and attention-to-detail skills with ability to manage multiple priorities.
• Effective communication skills and ability to coordinate with internal teams, vendors, and stakeholders.
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Experience with CRM and event technology platforms; Salesforce preferred.
• Strong problem-solving skills with ability to identify issues and support resolution.
• Ability to follow established processes and execute within defined plans and timelines.
• Ability to travel as required.
• Ability to work in a fast-paced, deadline-driven environment while managing assigned responsibilities.
• Ability to learn technical concepts by reading work instructions and standard operating procedures, and completing on-the-job training.

???? Why You’ll Love Working at Argen

• Competitive pay and full benefits package
• Medical, dental, and vision insurance
• 401(k) with employer match
• Paid time off and wellness programs
• Employee events and exclusive discounts
• A collaborative, innovative, growth-focused culture

???? About Argen
With over 50 years of excellence, Argen is the largest dental zirconia manufacturer in North America and a global leader in dental alloys and digital solutions. Our 140,000 sq. ft. San Diego facility is home to cutting-edge technology and a passionate team dedicated to transforming smiles.

???? Apply Today
Ready to bring your HR expertise to a company that values innovation, quality, and people?

Apply now and help shape the employee experience at Argen.