HR Coordinator - HRIS

Summary Statement Build your career in human resources while supporting the systems that keep the City of Boise's workforce running. The HR Coordinator – HRIS supports the day-to‑day administration of the City’s Human Resource Information System (HRIS) and related HR programs. Working under the guidance of experienced HR professionals, this position assists with HRIS maintenance, reporting, data validation, system testing, and process documentation while supporting compensation, payroll, benefits, and other HR operations. This role is well suited for someone with experience using an HRIS or payroll system who is highly organized, detail‑oriented, and interested in building a career in human resources. Position Details Hybrid‑eligible, full‑time, limited‑duration position created to support day‑to‑day Human Resources operations while the City implements a new enterprise resource planning (ERP) system. The implementation is expected to span approximately 3–5 years, and these positions are anticipated to remain in place throughout the project, subject to annual budget approval. Limited‑duration employees receive the same full‑time benefits as other City of Boise employees. While continued employment beyond the project is not guaranteed, employees in these roles may have opportunities to compete for or transition into permanent positions if vacancies become available. Offers are made within the posted hiring range, which is fixed. Employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise. Qualifications High school diploma or equivalent and Two years of experience in human resources, HRIS or payroll system data entry, compensation support, payroll, records management, customer service, or administrative support Or an equivalent combination of education and experience. Special Requirements Applicants must be able to pass City of Boise background check processes, which include a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation. Credit History Check. Criminal Justice Information System background check (CJIS). Essential Functions Handles moderately complex issues and problems and refers more complex issues to higher‑level staff. Provides team support and training as needed. Performs data entry and administrative program support across HRIS, Total Rewards, and broad HR functions. Maintains accurate records, performs data validation and audits of HR data, researches routine discrepancies, and ensures compliance with applicable laws, policies, processes, and procedures. Generates standard and routine ad‑hoc reports and assists with documentation needs. Compiles, sorts, filters, and summarizes HR data using reporting tools and spreadsheets. Provides support and coordination with HRIS self‑service, forms, data corrections, reporting requests, and process questions; documents issues and resolutions; prepares basic instructions or training materials; and escalates unresolved system, access, integration, payroll, or security issues. Coordinates activities and supports HRIS system development and maintenance, including upgrades, testing, audits, compliance, and process improvement projects. Assists with user acceptance testing, patches, new module implementation, data cleanup, workflow review, records maintenance, and process documentation. Performs other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time. Knowledge, Experience, and Training Additional Required Knowledge, Experience, and Training Basic human resource principles, practices, and procedures Basic federal and state wage and hour laws, employment regulations, and HR records requirements Customer service practices Word processing, spreadsheet, and Microsoft Office software programs HRIS platforms and data management HRIS record maintenance, workflow, data entry, reporting, and data validation Compensation administration concepts including job descriptions, salary structures, pay grades, pay adjustments, performance review data, incentive support, and pay equity data Payroll and benefits data relationships Records retention, confidentiality, and data security practices. Ability to Enter, review, reconcile, and maintain confidential HR, compensation, payroll, and HRIS data accurately Follow established procedures, approval workflows, and audit steps Use spreadsheets to sort, filter, calculate, and summarize data Prepare standard reports, basic analyses, correspondence, instructions, and documentation Identify data discrepancies and resolve routine issues or elevate complex matters Provide courteous customer service and first‑level HR support Explain routine HR processes and procedures clearly Organize work and meet deadlines Maintain confidentiality Communicate effectively in the English language at a level necessary for efficient job performance Perform all essential functions as assigned by an authorized employee, supervisor, or manager with or without a reasonable accommodation. Preferred Knowledge, Experience, and Training Three years of experience supporting HRIS, compensation, payroll, benefits, performance management, or HR records functions. Experience with an HRIS / HCM or Payroll platform, or a similar system; experience with HRIS reporting, workflow testing, data audits, salary surveys, job descriptions, pay grades, FLSA classification support, or public‑sector HR records. Associate’s or Bachelor’s degree in human resources, information systems, business administration, public administration, or a related field. SHRM‑CP, PHR, HRIP, Certified Compensation Professional coursework, or related certification preferred. Working Conditions The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Efforts: Occasionally lifting/carrying up to 10 pounds, rarely up to 20 pounds. Occasional pushing/pulling up to 10 pounds. Noise level rarely moderate. Work includes sensory ability to talk and hear. Work also requires close vision. Employees will sit, and the position requires hand/finger dexterity. Working Environment: The work environment will include inside conditions and outdoor weather conditions. #J-18808-Ljbffr City of Boise