Conference and Event Coordinator

:

Title: Conferences and Events Coordina tor

Location: Seattle, WA

Job Type: Regular Full-Time

What's the Opportunity?

Anchor QEA is in search of a Conferences and Events Coordinator to manage and execute a conference and event strategy for all internal and external events. Your focus on conferences, client workshops and corporate events will be instrumental in positioning Anchor QEA as a thought leader in the industry, building our company's brand, and elevating our client and industry facing presence. This position demands a keen project management mindset, expert coordination skills, the ability to maximize ROI for event-related efforts, and outstanding attention to detail to ensure the successful delivery of conference strategies.

Responsibilities:

• Oversee the planning, coordination, and execution of conferences, client workshops, and corporate events to align with company goals and brand standards.
• Develop and maintain detailed conference plans, timelines, and budgets for event-related projects.
• Communicate conference strategy effectively with internal teams leading kick-off and post-event calls.
• Manage vendors and supplier relations, ensuring the sourcing of materials complies with quality and timeline standards for the execution of all events.
• Manage on-site event execution, including setup, staffing, and logistics.
• Coordinate with internal teams to execute events in line with company standards and brand guidelines.
• Manage budgets, provide regular progress reports, and maintain thorough documentation of all event-related activities.
• Stay informed on industry trends and suggest improvements for increased efficiency and effectiveness in event management.
• Demonstrate commitment to quality, attention to detail, and capability to manage unforeseen challenges.

• Exhibit effective time management and adaptability in a dynamic work environment.

What Are We Looking For?

Ideal candidates will have the following:

• 3-8 years of professional experience in marketing with a preferred focus on conferences and events.
• Bachelor's degree required in a related field.
• Strong project management skills, with the ability to multitask and effectively handle multiple projects simultaneously.
• Knowledge of marketing principles and best practices.
• Effective writing and proofreading skills.
• Ability to work well independently and build relationships with other departments and segments to accomplish objectives.
• Excellent time management, organizational, communication, and problem-solving skills.
• Attention to detail and high standards in producing quality work.
• AEC experience preferred.

If you are a results-oriented, detail-driven events coordinator with a passion for organizing and managing event timelines, we invite you to bring your expertise to Anchor QEA.

What Can You Expect?

A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits which are detailed below.

Who Are We?

Anchor QEA is an environmental science and engineering consulting firm that is focused on improving the environment and our communities by solving challenging problems. We employ more than 400 people in offices around the United States. Our vision is for a growing company that is our clients' first choice for solving their most challenging problems and our employees' first choice as a company where they want to work. Learn more about Anchor QEA at

How to Apply?

Apply online through Anchor QEA's Open Positions page at Veterans are encouraged to apply.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran's status, national origin, disability or sexual orientation.

Salary and Other Compensation:

• Salary Range: $75,000-$80,000 annually
• Annual Bonus
• Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.

Base Level Benefits for Regular Full-Time Positions:

• Healthcare: Medical, dental, vision, basic life and AD&D insurance, short- and long-term disability programs.
• Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
• Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
• Sick and Safe Time: 80 hours annually
• Retirement Plan: 401k plan with an employer match
• Further information on benefits: