House Manager

Job Title: House Manager 

Location: Mercer Island, WA 98040

Employment Type: Part-time; 20-25 hours per week

Schedule: Monday through Friday, hours to be completed within the 9:00am to 3:00pm window (flexible on exact timing)

Compensation: $42 to $48 per hour based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation and a clean driving record required.

About Our Family

We are an active, close-knit family of five living on Mercer Island, with a one-year-old golden doodle rounding out our crew. We're looking for a house manager who can help keep our home running smoothly.

We already have some fantastic support systems in place, including weekly cleaners and a meal delivery service, and we are looking for a trusted partner to build on that foundation. You'd primarily be acting as a “stage manager” helping to reset the house each day so the kids are set up for success when they come home. 

Who You Are / What We're Looking For

We are searching for a natural partner and professional who can step into our home, read the room, and seamlessly begin leveling up our day-to-day flow without needing a script. The ideal candidate brings an organized, systems-minded approach to life and takes genuine pride in creating smooth, sustainable order behind the scenes. They understand how to cultivate an even-keeled home environment, bringing a sense of calm predictability that allows everyone to thrive.

For this role, success looks like managing the moving parts of household logistics with confidence and proactivity—whether that means tracking inventory, resetting our core entry zones, coordinating vendors, or keeping family schedules beautifully aligned. We value someone who communicates clearly, makes smart decisions within reasonable parameters, and remains unflappable when unexpected adjustments pop up.

Beyond our primary home, we also own a secondary property about 40 minutes away. For a candidate who has the desire and capacity to take on additional property management hours, there is an opportunity to expand this role and help us oversee that estate as well.

Key Qualities:

• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Proactive and resourceful; anticipates needs and solves problems independently
• Systems Minded & Organized: A professional who takes genuine pride in creating order and flow, bringing structured logistics to everything from schedule alignment and inventory tracking to resetting core family entry zones
• Excellent communicator who is professional, direct, and responsive
• Exceptional follow through and commitment to execution
• Calm, steady, and a resourceful problem solver
• Values professionalism, healthy boundaries, and supporting a private family
• Enjoys spending time with dogs

Key Responsibilities:

Household Management & Organization

• Create and maintain household organization systems
• Daily resets and prep home for cleaners
• Daily tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, holiday décor, bedding)
• Prepare and coordinate donation drop-offs
• Event/holiday/guest prep

Deep Cleaning & Special Projects

• Manage home deep cleans: fridge, pantry, oven 
• Refresh garage and entry
• Organizational projects (toys, sports gear and craft materials)

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes and take to recycling

Meal Planning & Prep

• Friday meal prep for the weekend: 1 lunch, 1 dinner, and healthy snacks. Opportunity to combine established family recipes with their own culinary intuition to ensure the kids have healthy, nourishing choices ready to go
• Kitchen clean-up 

Laundry & Linen Care

• Wash, fold, and organize laundry
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Daily walking
• Schedule and take dog to vet and groomers 

Vehicle Management

• Schedule and take vehicle to get routine maintenance & detailing

Vendor & Property Oversight

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance - e.g. putting away Christmas decor

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit.
• An updated resume.
• Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

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