Administrative Coordinator - Board Secretary’s Office

Administrative Coordinator

The Administrative Coordinator provides high-level executive and operational support to the Board Secretary's Office (BSO). This role serves as a central resource for calendar management, board operations, budget administration, and general office coordination. The ideal candidate is a proactive, detail-oriented professional who exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced environment serving senior University leadership and Board of Trustees stakeholders.

Essential Functions:

• Greets visitors, determines needs, directs accordingly, and responds to general inquiries in a pleasant and professional manner.
• Provides clerical and administrative support including processing of incoming and outgoing materials, data entry, filing, copying, mailings, etc. with attention to detail.
• Tracks, orders, and maintains office materials and supplies assuring inventory is available.
• Assists with planning and organizing departmental and sponsored events and assumes responsibility for extra departmental or University needs, as required.
• Maintains calendars, schedules meetings and appointments, aligns schedules of internal and external meeting participants.
• Prepares agendas and takes notes during meetings, as required.
• Schedules travel including airline reservations, car rentals, hotel reservations, etc., as needed.

Required Education, Knowledge, Skills, Abilities:

• Associate's degree and at least three years of experience, or an equivalent combination of education and related experience.
• General knowledge in office management techniques, practices, and procedures.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• Ability to handle sensitive information in a confidential manner.
• Ability to present and display professional demeanor at all times.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to research and resolve office management and administrative problems and questions.
• Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor's degree.
• Experience in a non-profit or academic environment.

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement:

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants:

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact View email address on click.appcast.io or View phone number on click.appcast.io.