Executive Assistant

Get AI-powered advice on this job and more exclusive features. Confidential - Job Hiring provided pay range This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $70,000.00/yr - $80,000.00/yr Executive Assistant to the President/CEO of an amazing non-profit organization Our client is seeking and Executive Assistant to join the team and serve as a key support person to the President/CEO, providing a broad range of administrative, logistical, and organizational support. This includes managing high-level calendars, scheduling meetings, coordinating travel arrangements, registering for events, handling correspondence, and ensuring smooth day-to-day operations. Key Responsibilities: Offer comprehensive administrative assistance to the CEO, including managing complex schedules, organizing meetings with internal and external stakeholders, coordinating with local government and business leaders, and maintaining organized records and files. Organize and participate in board meetings, committee sessions, and roundtable discussions—take accurate meeting minutes Handle full event registration logistics for the CEO, including booking flights, accommodations, processing payments, updating calendars, and maintaining appropriate records. Provide front-line reception by welcoming guests, answering calls, and directing inquiries in a professional and courteous manner. Support organizational events, assisting with event setup, and guest interaction Maintain confidentiality and exhibit professionalism in all interactions and communications. Draft and format official correspondence, reports, presentations, PDFs, and other professional documents as needed. Maintain and update digital databases, produce reports, and assist with data entry and analysis. Conduct errands such as deliveries and pickups when required. Organize and maintain electronic files, spreadsheets, and physical documentation such as printed binders. Qualifications and Requirements: Strong professional presence with a can-do attitude and excellent interpersonal skills. 3–5 years of administrative experience, ideally supporting multiple leaders or executives. Proven ability to coordinate events and manage multiple tasks simultaneously. Strong organizational and time management skills with keen attention to detail. Proficient in Microsoft Office Suite, Mac OS, and database management. Excellent verbal and written communication skills. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative, Project Management, and Other Industries Non-profit Organizations, Events Services, and Travel Arrangements Referrals increase your chances of interviewing at Confidential - Job Hiring by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Disability insurance Paid paternity leave Paid maternity leave Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles. Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Administrative Assistant, Enterprise Operations Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Administrative Assistant, Content Finance Controllership Administrative Assistant, Docs & Animation Awards Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Glendale, CA $64,300.00-$86,200.00 2 weeks ago Culver City, CA $66,650.00-$78,000.00 5 days ago Los Angeles, CA $100,000.00-$135,000.00 4 weeks ago Los Angeles, CA $80,000.00-$110,000.00 3 weeks ago Administrative Assistant, Creative Development Los Angeles, CA $100,000.00-$135,000.00 20 hours ago Los Angeles, CA $54,080.00-$58,240.00 3 weeks ago Beverly Hills, CA $25.20-$31.50 2 weeks ago Los Angeles Metropolitan Area $10,000.00-$43,357.00 1 year ago Glendale, CA $53,300.00-$71,300.00 1 week ago Santa Monica, CA $24,935.00-$48,600.00 7 hours ago Pasadena, CA $130,000.00-$165,000.00 2 weeks ago Culver City, CA $75,000.00-$83,000.00 2 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Confidential - Job Hiring