Administrative Assistant IV

Job Opportunity

BizTek People is in search for an experienced Administrative Assistant for our client in NYC! Summary This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment.

Responsibilities

• Manage complex calendars via Outlook, including confirming internal and external meetings
• Schedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivity
• Act as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages
• Assist with communications among management, the banking division, and other stakeholders
• Coordinate domestic and international travel, including flights, hotels, and ground transportation
• Process, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement status
• Participate in business unit projects as assigned by management
• Partner with the administrative team and provide backup support as needed
• Oversee general office needs, including ordering supplies and mail distribution
• Serve as a liaison between IT and the business unit for onboarding new hires and troubleshooting

Reporting Structure Reports to: Administrative Manager

Qualifications & Skills

• Minimum of 5 years of administrative experience; banking or financial services experience
• Expert-level Outlook calendar management
• Polished and professional demeanor with experience interacting with senior-level management
• Familiarity with Concur and prior experience managing travel and expenses
• Proficiency in Microsoft Word, Excel, and Outlook
• Exceptional interpersonal, written, and verbal communication skills
• Positive, consistent professional attitude; able to work well under pressure
• Strong ability to multitask, prioritize, and respond quickly in a dynamic environment
• Highly detail-oriented and extremely organized
• Education College degree

Keywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant