Executive Assistant

Executive AssistantRequired Skills & Experience- 2-5 years of experience as an Executive Assistant or Administrative Assistant.Proficiency in MS Outlook for heavy calendar managementProficient with PowerPoint to create engaging presentationsExperience with event managementExperience supporting leadership level individuals. Ex. Directors, Sr. Directors and C-level executives.Nice to Have Skills & Experience- Hospitality.Health care background.Experience with calendaring software outside of Outlook.Job DescriptionUnder the direction of the Manager, assist managing projects. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.What you will do:Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork.Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.Events Coordinator: Manages events.Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.All though this role is not clinical you will be working within a health care facility so there are health screenings involvedPar range for this role is: $33 - $55 depending on years of experience and education.