Administrative Associate II - Assistant to the Chair

Posting Details

Come and join the Bearkat community!
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information


This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition
202600164S


Title
Administrative Associate II - Assistant to the Chair


FLSA status
Non-Exempt


Hiring Salary


This position is a pay grade 6. Please see Pay Grade Table at: .

Occupational Category
Technical/Para-Professional


Department
School of Teaching & Learning


Division
Division of Academic Affairs


Open Date
06/05/2026


Open Until Filled
Yes


Educational and Experience Requirement


Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position


Performs advanced administrative assistant duties for the School of Teaching and Learning.

Primary Responsibilities


Performs advanced administrative assistant duties for the School of Teaching and Learning. Maintains departmental records and provides comprehensive administrative support to the Department Chair and faculty. Provides departmental or university information to students, departments, and staff. Schedules and coordinates departmental meetings, activities, faculty searches, and special events. Prepares, reviews, revises and distributes documents and correspondence for and on behalf of the department. Class scheduling and room scheduling is required. Serves as liaison between department, college administration, and university offices. Supports faculty hiring processes and personnel documentation. Maintains confidential student and faculty records in compliance with FERPA and other regulations. Performs other related duties as assigned.

Other Specifications


Requires a general knowledge of standard office functions. Requires knowledge of university procedures and practices. Knowledge of faculty workload reports and faculty hiring and academic personnel procedures. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. The position requires discretion, confidentiality, and the ability to work independently in a fast-paced academic environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Blackboard learning management system and database management. Strong written and verbal communication skills. Demonstrates ability to handle confidential information with discretion. Knowledge of FERPA regulations and student privacy requirements.

Full Time Part Time
Full Time


Position Number

Quicklink

EEO Statement


EEO Statement


Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report