Administrative Assistant II - Budget - Business and Finance Division

Administrative Assistant II - Budget - Business and Finance Division

Organization: BUSINESS AND FINANCE - BUDGET

Primary Location: United States-Texas-HUNTSVILLE

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel: No

Salary/Salary Range: $2,938.05 (RET 2.5% Less)

Pay Basis: Monthly

Hazardous duty/Longevity Pay: Longevity Pay

Training Academy: No

Work Site Visits: Yes

Study Material: No

Overtime Status: Non-exempt

Job Summary

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Essential Functions

• Prepares and disseminates information concerning agency programs and services; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and performs data entry, retrieval, and data searches.
• Maintains filing and record keeping systems; and assists in the development of administrative and technical assistance policies and procedures.
• Responds to inquiries regarding rules, regulations, policies, and procedures; and assists in researching, composing, designing, and editing agency publications.
• Provides technical assistance to others related to budget and accounting records and office procedures.
• * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

Education, Experience, and Training

Graduation from an accredited senior high school or equivalent or GED. One year full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. Accounting or numerical detail work experience preferred. Experience in Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

Knowledge and Skills

Knowledge of office practices and procedures. Knowledge of business terminology, spelling, punctuation, and grammar. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. Skill to make arithmetic calculations. Skill to communicate ideas and instructions clearly and concisely. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Skill to interpret and apply rules, regulations, policies, and procedures. Skill in the use of computers and related equipment in a stand-alone or local area network environment. Skill to prepare and maintain complex records and files in an automated system. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. Skill to type 45 words per minute (with no more than 10 errors) preferred.

Additional Requirements With or Without Reasonable Accommodation

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.