Billing Specialist

Role Description

The Billing Specialist is responsible for generating accurate and timely invoices for clients, ensuring proper documentation of services rendered and maintaining up-to-date records of client accounts. The Billing Specialist will coordinate with internal teams such as payroll, collections, and client management to resolve billing discrepancies and support client inquiries. A strong attention to detail, proficiency in billing software, and the ability to handle multiple tasks in a fast-paced environment are essential for success in this position.

Responsibilities

• Generate and review client invoices for accuracy and completeness
• Maintain billing records and ensure timely submission of invoices
• Ensure billing complies with contract terms, including bill rates, overtime, and special requirements
• Work closely with payroll, sales, and account management teams to reconcile data and resolve discrepancies
• Monitor and manage purchase orders, including tracking PO balances, ensuring sufficient funding, and updating internal records as needed
• Validate PO numbers on all invoices and ensure they align with client requirements
• Process invoices in multiple currencies, ensuring accurate FX rate application and reconciliation
• Maintain awareness of country-specific invoicing requirements
• Respond to client inquiries regarding billing and PO issues, providing prompt and professional support
• Provide project assistance/analysis as needed
• Other duties as assigned

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field
• 2+ years of billing, accounting, or administrative experience, preferably in a staffing or service-based industry
• Experience with purchase order tracking and reconciliation
• Excellent knowledge of Excel and ability to learn new software applications
• PeopleSoft experience a plus
• Excellent attention to detail and problem-solving skills
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet tight deadlines
• Ability to maintain regular attendance and work all hours necessary or required

Requirements

• Salary Information: $24.04-$31.25 Hourly
• Please contact View email address on remotive.com if you are interested in this position.

Benefits

• Holiday pay
• Paid time off
• Medical, dental, vision, life, and disability benefit plans
• Flexible spending accounts
• Health savings accounts
• Employee tuition reimbursement
• Student debt assistance
• 401(k) Retirement Savings Plan