Wellness Administrative Assistant

Wellness Administrative Assistant

Part-Time Wellness Administrative Assistant for the Virginia Lawyers' Wellness Initiative in the Department of Education Services, Office of the Executive Secretary of the Supreme Court of Virginia, Richmond

The Office of the Executive Secretary of the Supreme Court of Virginia (OES) is seeking an individual to serve as a Wellness Administrative Assistant for the Supreme Court's Virginia Lawyers' Wellness Initiative (VLWI), with the essential role of providing clerical assistance to the Wellness Coordinator in promoting professional and personal well-being to judges, lawyers, law students, and other legal professionals. The Wellness Administrative Assistant will assist with furthering meeting objectives for the Wellness Advisory Committee, a board of volunteer members appointed by the Supreme Court. The Wellness Administrative Assistant will be part of the OES Department of Educational Services and will report to the Director of Educational Services and the Wellness Coordinator. This is a part-time position, not to exceed 24 hours per week. This position includes an option to work remotely on an agreed-upon schedule.

Essential Duties & Responsibilities

• Under the supervision of the Director of Educational Services and the Wellness Coordinator, communicate with the Virginia Judges and Lawyers Assistance Program (VJLAP), private entities, state agencies, and others to develop and promote educational content and programs for judges, law students, and legal professionals regarding physical, emotional, intellectual, occupational, social, and spiritual well-being, with an emphasis on mental health and substance use issues.
• Research topics and implement communication and outreach strategies based on the most current research and data on well-being. Outreach and education may include creation of presentation slides, newsletters, fliers, brochures, and other promotional materials.
• Provide general clerical and administrative support to the Wellness Coordinator.
• Assist with drafting reports for Continuing Legal Education credit, editorials, and Wellness Advisory Committee.
• Provide support for the Wellness Advisory Committee and preparation for meetings.
• Provide support for the Mentor Advisory Committee, including assisting with drafting of letters, and the assignment of judicial mentors for newly appointed judges in the Commonwealth.
• Provide support for the Peer-to-Peer Coaching Program regarding program development, education, and outreach.
• Provide support for the Law Student Well-Being Workgroup, made up of associate deans of students from all eight of Virginia's law schools, VJLAP, and the Virginia Law Foundation, to identify trends in law student well-being and develop educational programming to address their occupational risks.
• Provide support for Magistrate Wellness Committee, and any other general wellness work groups.
• Occasional travel within Virginia is required for Judicial Conferences and other speaking engagements.

Minimum Qualifications

The most competitive candidates will possess:

The successful applicant will have excellent communication, organizational, technological, and administrative skills. The most competitive applicant will be proficient in office technology systems including the Microsoft Office Suite, Adobe Acrobat, Canva, and WebEx. The successful candidate will demonstrate attention to detail and strong research and writing skills, including the ability to draft and prepare correspondence, written materials for CLE programs, and other external communications. Problem-solving skills, flexibility, and the ability to work both independently and as part of a team are essential.

Application Process

A detailed cover letter is preferred and should describe experience related to the duties and qualifications outlined in the job announcement, along with any other pertinent information. Application materials may be reviewed for compliance and authenticity. Candidates may be required to submit a writing sample and participate in a writing performance examination as part of the evaluation process.

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Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer