Office Manager

Explore opportunities to grow your career with us or one of our clients A client of AlphaStaffHCM™ is searching for an Office Manager to support their corporate office and leadership. The client is a rapidly growing investment firm specializing in alternative real estate asset classes such as self-storage, manufactured housing, RV parks, small bay industrial, and car washes. Day to day We are seeking an experienced, highly organized, energetic, self‑starter, proactive, and detail‑oriented Office Manager to oversee the day‑to‑day operations of the clients headquarters and provide essential support to executive leadership. This role is the operational heartbeat of our office—responsible for everything from vendor management to executive calendar support, corporate event catering, and travel coordination. The ideal candidate takes pride in a well‑run office, anticipates needs before they arise, and brings a polished, can‑do attitude to every task, including the unglamorous ones. Someone who loves coming to the office and sets the tone for a professional, welcoming environment. Key responsibilities Own all aspects of daily office operations: mail distribution, supply management, equipment maintenance, and ensuring the office is consistently clean, organized, and well‑stocked. Serve as the primary point of contact for building management, coordinating maintenance requests, repairs, and follow‑up to resolution. Manage vendor relationships for office services (cleaning, catering, supplies, technology, security), including contract oversight and invoice processing. Oversee office technology needs in partnership with IT—conference room AV setups, printer maintenance, and general equipment coordination. Manage the office budget, tracking expenses and identifying cost‑saving opportunities. Develop and maintain office policies, procedures, and operational documentation. Support real estate and lease‑related administrative matters as needed in coordination with leadership. Lead logistics planning and execution for the annual corporate meeting, town halls, and all‑hands events. Coordinate catering for corporate events, team lunches, and office gatherings. Support culture and employee experience initiatives, including team celebrations, office traditions, and morale‑building activities. Partner with leadership on holiday gifting strategy and execution (sourcing, packaging, and mailing). Manage the corporate travel portal and ensure the program operates efficiently and within policy. Oversee travel processes, guidelines, and vendor relationships; assist with complex or executive travel arrangements as needed. Manage the company’s annual conference registration process across all relevant industry events. Audit and process association dues on an annual basis, ensuring accuracy and timely payment. Must have's 3–7 years of experience in office management, facilities coordination, or corporate operations. Demonstrated experience managing vendors, budgets, and office systems. Strong proficiency in Microsoft Office Suite; comfort with expense management and facilities tools. Excellent written and verbal communication skills with a polished, professional presence. Nice to Have Qualifications Notary certification or willingness to obtain. Experience in a real estate, financial services, or professional services environment. Compensation and Perks Discretionary performance bonus 401(k) with match Paid holidays and vacation Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. #J-18808-Ljbffr