Administrative Assistant

Brasfield & Gorrie

Responsibilities

Position Summary:

The Administrative Assistant is responsible for supporting the administrative needs of our Regional Vice Presidents of Field Operations.

Responsibilities and Essential Duties:

Support leader(s) with administrative needs
Assist in meetings, meeting notes and overall organization
Assist with budget planning and monthly financial projections, if needed
Responsible for division coordination of mobile devices
Coordinate activities and provide reports for assigned client group(s)
Update and distribute various directories and lists on a regular basis
Maintain calendars and appointments for management
Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary
Arrange events and conferences including team building events
Make travel arrangements as needed (airline, car rentals, hotel, etc.)
Prepare expense reports
Process invoices
Greet guests in a professional, friendly, and hospitable manner
Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
Manage office administrative duties, as needed
Additional administrative duties, as needed
Order breakfast, lunch, and other meals for meetings and events as needed
Serve as onboarding representative for new hires (excluding field craft employees)
Provide back-up coverage for receptionist duties when the receptionist is out or on lunch break
Maintain organized systems, files, and workflows for efficiency and accessibility
Proactively identify and implement process improvements with a forward-thinking mindset
Demonstrate flexibility and willingness to grow with the division and company

Education - Skills - Knowledge - Qualifications & Experience

Education/Qualifications/Experience/Skills:

Bachelor's degree strongly preferred
Minimum of two years of administrative experience or comparable experience
Experience with a construction company preferred
Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
Experience working in Prolog and Salesforce preferred
Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
Strong work ethic with a willingness to do what it takes to get the job done
Detail oriented with the ability to recognize discrepancies
Ability to work effectively in a team environment as well as independently
Must thrive in a fast-paced work environment
Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
Ability to maintain strict confidentiality at all times
Ability to work and collaborate with a diverse group of people
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Vacancy posted 2 days ago

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