Secretary (OA)

Duties

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Major duties include, but are not limited to the following:

• Screens calls and visitors to the Executive Leadership Office
• Provides assistance and refers others to the appropriate staff member within or outside of the office
• Independently determines which inquiries require the personal attention of which specific Executive Leader
• Personally handles many requests for information and resolves or assists in resolving complaints made by patients and/or their families.
• The incumbent has full control of Executive Leadership calendars with complete authority for notifying appropriate staff officials of needed information and recommendations necessary for the meetings.
• Keeps Executive Leadership apprised of all meetings, providing a daily personal calendar to each Executive Leader and requisite meeting materials.
• Accumulates and organizes information for Executive Leadership required for evaluating programs and their requirements, for formulating and revising regulations and procedures, and in making budget and other presentations for VASNHCS both internally and externally.
• Develops spreadsheets, graphs, and computer presentations to assist supervisors in displaying information. The incumbent also designs and organizes filing systems as appropriate, ensuring the necessary risk and privacy policies are followed, as well as retirement of files.

Work Schedule: Full-Time, Varies

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA): PD02606A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized