Project Administrator

OverviewThe Project Administrator provides administrative support on a daily basis to the project team and others as directed by management.Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We’ll challenge and inspire you to be your very best. We’ll embrace what makes you unique and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.ResponsibilitiesPerforms administrative functions and provides administrative support to project team and/or executive group in field or office as designated by managementType, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelinesMaintain and track project information in Procore as requiredFollow up with subcontractors regarding project paperwork as neededAssist project team with closeout coordination and preparation of O & M ManualsWork with project team and manager(s) as directed to achieve departmental objectivesSort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlinesOrder supplies for project team/officeMaintain personal, office, and jobsite space (if applicable) in a neat and organized mannerSet up project binders and order project drawings from local printing resourcesAssist in the preparation and distribution of project punchlistsArchive all project documentation according to Suffolk guidelinesParticipate in project and/or team meetings as neededAssist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assignedQualificationsProficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and OutlookAbility to manage and prioritize tasks/projects with little supervisionExcellent written and verbal communication skills4-year college degree or equivalent work experience desiredConstruction background preferred, but not necessaryProfessional appearance and mannerTyping speed minimum of 45-50 wpmPositive attitudeAbility to work independently and as part of a teamRespect for confidential information; good judgmentFlexible, detail-oriented Ability to work in a fast-paced environment and prioritize effectivelyDedicated and hard-workingTakes initiative within area of responsibilityThe ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problemsCandidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and CaringWorking ConditionsWhile performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.EEO StatementSuffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk. Compensation InformationWhere required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.About SuffolkSuffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.? For more information, click?here. Job SummaryID: 2026-11822Job Location : Location: US-CA-San FranciscoType: Regular Full-TimeCategory/Department: Administration