Office Manager

Job Description

Job Description

Office Manager

LOCATION Dallas, TX 75215 | Onsite

COMPENSATION & SCHEDULE

• $55,000–$60,000 annually, based on experience

• Full calendar-year position; schedule based on school operating needs

• Employment type: Full-time

ROLE IMPACT

The Office Manager keeps the school office organized, responsive, and running efficiently throughout the full calendar year. This role supports school leadership, staff, students, and families while managing confidential records, enrollment, attendance, communications, tuition activities, and daily office operations. Success requires sound judgment, strong organization, discretion, and the ability to manage competing priorities in a fast-paced school environment.

KEY RESPONSIBILITIES

• Manage daily school office operations and provide administrative and secretarial support to the Head of School and staff, including calendar management, calls, visitors, correspondence, and school-wide communications.

• Maintain confidential student and staff records, enrollment documentation, attendance reporting, emergency information, databases, filing systems, and required school records.

• Coordinate prospective student enrollment activities, including tours, testing, family interviews, enrollment verification, and transfer or release of documentation.

• Oversee operational activities including substitute teacher materials, facility keys, field trip transportation requests, meal services and allergy records, school programs, calendars, and office equipment.

• Manage tuition payment activities, including physical payments, payment system updates, and family payment amount changes; provide direction and training to staff, student helpers, and volunteers as assigned.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.

• Minimum 2 years of clerical or administrative office experience.

• Strong Microsoft Office, recordkeeping, database, written and verbal communication, organizational, confidentiality, and customer service skills; ability to keyboard at least 50 words per minute.

PREFERRED SKILLS

• Previous school office or education administration experience.

• Knowledge of school office procedures, student records, attendance reporting, and private-school policies and regulations.

• First Aid and CPR knowledge or training.

LEGAL NOTICE

This position may involve assisting with student medical needs, administering first aid, CPR, and/or prescribed medication as necessary and receiving training to perform physical health care procedures under the indirect supervision of the campus nurse.

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