Part-Time Executive Assistant

Job Title

This is a remote position. WFH | Part-Time (4hrs/day) | EST Overview

Job Description

We're looking for a highly organized and proactive Executive Assistant to support a growing facilities management company specializing in HVAC and cleaning services. The ideal candidate is tech-savvy, detail-oriented, and comfortable handling administrative work, client follow-ups, and CRM management. Key Responsibilities:

• Provide administrative support including scheduling, documentation, and email management.
• Make light outbound calls to follow up with existing clients or respond to new service inquiries.
• Maintain and update client data in Salesforce CRM.
• Coordinate with internal teams to ensure smooth service delivery and client communication.
• Manage incoming calls, voicemails, and text messages via RingCentral Phone.
• Prepare and organize reports, proposals, and service records as needed.

Qualifications:

• Proven experience as an Executive Assistant, Admin Assistant, or similar support role.
• Familiarity with Salesforce CRM and RingCentral.
• Strong communication and organizational skills.
• Professional and customer-oriented demeanor.
• Ability to multitask and prioritize efficiently.
• Comfortable working part-time and aligned with EST hours.

Preferred Skills:

• Experience in a facilities management, HVAC, or service-based industry.
• Strong attention to detail and ability to handle confidential information.