Billing Specialist

Job Description

Job Description

We are looking for a detail-oriented Billing Specialist to support accurate and timely invoicing operations. This position plays an important role in managing billing activity, maintaining receivable records, and ensuring payments are applied correctly across multiple service lines. The ideal candidate brings strong experience with billing systems, sharp analytical skills, and the ability to work closely with finance and operational teams to resolve issues efficiently.

Responsibilities:

• Create and distribute precise invoices for provided services, verifying charges before release to ensure accuracy.

• Complete and submit electronic Medical Assistance claims for intermediate care facilities through the Pennsylvania PROMISe system.

• Manage monthly invoicing for residential community living arrangements and group home programs using Sage Intacct.

• Receive, review, and post payments from state sources and other payers, assigning funds to the correct accounts in a timely manner.

• Research billing variances, coordinate with internal teams to clarify account details, and address issues affecting correct payment or claim submission.

• Monitor billed service units against approved contract allowances to help maintain accurate utilization and compliance.

• Maintain organized accounts receivable records, follow outstanding claims, and support timely collection efforts.

• Prepare recurring billing summaries and status reports for leadership, including payment activity, aging balances, and items needing attention.

• Update billing platforms and client account records so system information remains current, complete, and reliable.

• Provide general billing support and assist with additional departmental tasks as business needs require.

• Minimum of 3 years of experience in billing, invoicing, or accounts receivable support.
• Demonstrated knowledge of billing operations, payment posting, collections, and statement processing.
• Experience working with computerized billing platforms and maintaining accurate account records.
• Ability to review financial details carefully and identify discrepancies with a high degree of accuracy.
• Proficiency in preparing reports and tracking outstanding balances for follow-up and resolution.
• Strong communication skills with the ability to coordinate effectively across finance and operational departments.
• Experience with Medical Assistance billing, Sage Intacct, or similar billing systems is strongly preferred.