Executive Defense Admin & Coordination Specialist

Location: Washington, DC (On-Site) Employment Type: Full-Time Clearance Required: Active TS//SCI; SAP eligibility required Position Overview ASI is seeking a Functional and Administrative Support Specialist to support senior-level defense engagements, planning activities, and multi-stakeholder coordination in an enterprise Integrated Air and Missile Defense (IAMD) environment. This role is ideal for a detail-oriented professional with experience supporting headquarters-level operations, senior leader engagements, complex meetings, classified administrative processes, and coordination across Services, Combatant Commands, agencies, and other defense stakeholders. Key Responsibilities Provide functional and administrative support for senior-level defense meetings, engagements, briefings, and planning activities. Coordinate schedules, meeting logistics, read-ahead materials, briefings, and follow-up actions. Support preparation and tracking of staff packages, correspondence, taskers, and executive-level products. Assist with coordination across Services, Combatant Commands, agencies, and headquarters stakeholders. Maintain accurate files, records, action trackers, and administrative documentation. Support classified and unclassified meeting execution, including attendee coordination, access requirements, and room logistics. Assist technical and analytical teams with formatting, routing, and quality control of deliverables. Support travel coordination, trip reports, meeting summaries, and recurring status reporting as required. Basic Qualifications Bachelor’s degree. 5+ years of experience supporting Joint Staff, OSD, Service Headquarters, Combatant Command Headquarters, or comparable senior defense organizations. Experience supporting senior leader engagements, staff actions, briefings, and multi-organization coordination. Strong proficiency with Microsoft Office tools, including: Word PowerPoint Excel Outlook Strong organizational, communication, and task-tracking skills. Ability to work in a fast-paced, classified defense environment. Active TS//SCI clearance required; SAP eligibility required. Preferred Qualifications Experience supporting: Integrated Air and Missile Defense (IAMD) Missile defense Air defense Force protection Multi-domain defense mission areas Experience with executive-level correspondence, briefing development, and senior staff coordination. Familiarity with: Task management systems Action tracking Classified meeting protocols Why Join ASI ASI supports mission-critical national defense initiatives by delivering operational, administrative, and strategic support to senior defense stakeholders and enterprise-level mission activities. Join a collaborative team supporting high-visibility defense operations in a fast-paced and impactful environment. Application Process Interested candidates should submit a resume highlighting experience supporting: Senior defense headquarters operations Executive-level engagements Classified administrative processes Cross-organization coordination We look forward to reviewing your application. #J-18808-Ljbffr Apparatus Solutions, Inc.