Administrative Assistant

Job Description

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks.

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Responsibilities

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• Provide administrative support to the Accounting and Finance team
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• Perform accurate data entry and maintain organized records
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• Prepare and coordinate mailings, correspondence, and other documents
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• Conduct follow-ups with internal teams and external contacts as needed
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• Manage calendars, meetings, and scheduling
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• Assist with tracking information, documents, and deadlines
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• Handle routine administrative tasks and help keep department workflows organized
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• Support additional projects and responsibilities as needed
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Qualifications

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• Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting
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• 2+ years of administrative, office, or team support experience
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• Strong attention to detail and accuracy
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• Excellent organizational and follow-up skills
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• Ability to manage multiple tasks and priorities in a deadline-driven environment
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• Strong written and verbal communication skills
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• Proficiency with Microsoft Office, including Outlook, Word, and Excel
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• Professional, dependable, and comfortable working with confidential information
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Ideal Background

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The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.

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