Administrative Assistant

Job Description

Job Description

The Administrative Assistant will provide essential support to a large team, ensuring smooth office operations through effective data entry, document and record management, and communication. This role involves receptionist duties, coordinating mail preparation, scanning tasks, and utilizing Microsoft Office tools to enhance productivity. This job requires organization, attention to detail, and the ability to multitask.

Responsibilities

• Greet clients and answer incoming calls in a professional manner
• Provide general administrative and clerical support
• Perform data entry and maintain accurate records
• Manage documents and handle mail preparation
• Manage and respond to emails, correspondence, and other forms of communication in a professional manner.
• Scan and organize physical and electronic documents
• Support a team of 16+ members to ensure efficient workflow
• Conduct daily mail pick-up and delivery

Preferred Qualifications

• 1+ years experience in administrative assistance
• Proficiency with Microsoft Office Suite
• Strong communication and organizational skills
• Effective time management abilities
• Customer service experience
• Accurate and efficient data entry skills
• Ability to work independently and as part of a team