Office Administrator

Job Description

Job Description

The Office Administrator will play a crucial role in supporting a small team of 1-5 people by managing essential office functions and ensuring smooth daily operations. Reporting directly to the CEO or executive, this position involves multitasking across reception management, scheduling, data entry, customer support, and office supply coordination. The ideal candidate is proficient in handling physical mail, organizing office events and meetings, and utilizing office management software like MS Office and Google Workspace.

Responsibilities

• Manage front desk reception and telephone communications
• Coordinate scheduling and calendar management for the executive and team
• Perform daily data entry and assist with report generation
• Provide responsive customer support and handle correspondence
• Maintain office supplies and oversee filing and document preparation
• Coordinate office events and meetings
• Utilize CRM and office management software for efficient workflow

Preferred Qualifications

• 5+ years experience in office administration
• High school diploma or equivalent
• Strong scheduling and organizational skills
• Excellent communication and customer service abilities
• Proficient in data entry and problem-solving
• Experience with CRM systems