Admin Assistant

## Admin Assistant - SRN - Spectrum Center Blvd - Day - Per DiemApplylocations: San Diego, CAtime type: Part timeposted on: Posted Yesterdayjob requisition id: JR208734**Hours****:****Shift Start Time:**Variable**Shift End Time:**Variable**AWS Hours Requirement:**8/40 - 8 Hour Shift**Additional Shift Information:****Weekend Requirements:**No Weekends**On-Call Required:**No**Hourly Pay Range (Minimum - Midpoint - Maximum):**$33.400 - $41.740 - $46.760The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. **What You Will Do** Performs administrative assignments under minimal supervision. **Preferred Qualifications*** H.S. Diploma or Equivalent* 3 Years secretarial experience. **Essential Functions** * Administrative Support Composes correspondence, memos, presentations, flyers, spreadsheets, and other documents as requested. Drafts complex documents from abstract ideas and general information. Researches and gathers data from various sources and generates special projects/reports/summaries. Report generation may involve analyzing statistics and preparing spreadsheets. Navigates the Sharp Intranet site. Reviews and edits materials as requested. Prioritizes mail, including electronic mail, checks deadlines and independently initiates responses/action items or refers appropriately. Prepares and processes outgoing mail including mail merges, bulk mailings and flyers within designated timeframes. Develops and maintains data using appropriate computer applications. Initiates establishment and maintenance of record keeping systems to ensure efficient retrieval of documents. Maintains confidentiality of information and records per guidelines. Completes department specific forms, records and data management per guidelines (e.g., personnel, vendor, charge/billings, special projects, etc., as needed).* Customer Service and Teamwork Communicates effectively and courteously by telephone and in person with a variety of customers, i.e., patients, patient family members, staff, peers, physicians, executives, Board members, legislators, community leaders, etc. Responds with courtesy and patience to calls/visitors who may be angry, distraught etc. Problem solves as appropriate or directs to appropriate resource. Obtains information from visitors/callers, directs as appropriate or takes complete and accurate messages. Acts on requests for customer assistance. Answers phones, transfers calls and performs service recovery where appropriate. Communicates effectively with all levels of staff and uses the chain of command. Communicates direct supervisor(s) instructions or desires to various department and individuals.* Department Efficiency and Effectiveness Maintains organized and orderly workspace. Orders supplies, forms and equipment, maintains stock per guidelines. Completes requisitions and obtains necessary authorizations. Manages and operates equipment safely and accurately including obtaining supplies, troubleshooting and calling for maintenance (e.g., fax, copier, printer, computers, etc.). Resource person within department and across Sharp system. Manages department resources, e.g., keys, signage, badges, phones, parking permits, etc., per guidelines and as assigned. Arranges for additional resources to cover vacations, leaves of absence, and/or variable workloads and provides supervision/direction as assigned. Coordinates office moves, space modifications, computer access, and other operational change management as assigned.* Meeting Coordination Schedules meetings and related resources and confirms participants. Prepares agenda and attachments, attends and takes minutes for meetings as directed. Coordinates schedule of designated individual(s) using appropriate computer application, ensures schedule is current and without conflicts. Schedules special functions and travel arrangements as directed, following organizational guidelines. **Knowledge, Skills, and Abilities*** Must be detail oriented, flexible and adaptable to a variety of situations.* Strong organizational and time management skills with ability to prioritize assignments.* Advanced computer skills including Microsoft 365 Office Suite and Microsoft Teams preferred. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected classSharp HealthCare is a not-for-profit health care system based in San Diego, California, with four acute care hospitals, three specialty hospitals, three medical groups and a health plan. We provide medical services in virtually all fields of medicine, including primary care, heart care, cancer, orthopedics, women’s health, rehabilitation, robotic surgery and bariatric surgery.Sharp sets the community standard for exceptional care. Sharp Grossmont Hospital and Sharp Memorial Hospital have received prestigious Magnet recognition by the American Nurses Credentialing Center for excellence in nursing practices and quality patient care.At the heart of our organization are more than 18,000 affiliated physicians, nurses, staff and volunteers who are on a journey to make health care better for our patients and their families. It’s what we call The Sharp Experience – treating each person with dignity, compassion and respect, and using our clinical excellence and advanced technology to deliver the highest-quality patient care. We are dedicated to transforming the health care experience by making Sharp the best place to work, the best place to practice medicine and the best place to receive care in San Diego. #J-18808-Ljbffr