Administrative Assistant

Administrative Assistant - Stony Brook Psychiatric Associates, UFPC

Location: Stony Brook, NY

Schedule: Full Time

Days/Hours: Monday - Friday; 8 AM - 4:30 PM

Pay: $21.92 - $27.40

The above salary range (or hiring range) represents Stony Brook CPMP's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Responsibilities

Summary: This position requires the incumbent to provide administrative support to the Practice. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication within and outside the department.

Job Duties & Essential Functions:

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Maintain confidential files.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Perform all other duties as assigned by management.

Qualifications

Required Education & Qualifications:

• High School Diploma/GED.
• Three years Administrative/Clerical experience.
• Must have excellent expressive and written communication skills.
• Must be highly organized.
• Must be proficient in Microsoft Office Word and Excel.

Preferred Qualifications:

• Administrative Assistant experience in a healthcare setting.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP's employees to perform their job duties may result in discipline up to and including discharge.