Administrative Specialist

Job Title

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Responsible for processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory. Maintains expenditure tracking Excel spreadsheet.

Communicates with and responds to incoming inquiries and from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately.

Responsible for maintaining BHS information materials.

Monitors, and maintains department administrative forms. Responsible for client sign-in and reporting and reviewing forensic files.

Assists with preparation for staff meetings. Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives.

Assists with preparation of community outreach and training activities.

As a back up to the Sr. Office Assistant, responds to orders generated by magistrate courts, compiles assessments and files assessments within required timeline.

As a back up to the Sr. Office Assistant, uses Odyssey and other appropriate systems to research court cases, medical, educational and other requested information.

Manages and audits departmental files.

Organizes and tracks department calendars in Microsoft Outlook and Teams; Coordinates public meetings, hybrid/virtual sessions, and community events.

Processes and tracks requisitions.

Assists with digital filing systems, correspondence, and departmental workflow.

Processes and tracks facility, IT, and/or other work orders as assigned.

Assists with scheduling and tracking meeting room requests for various rooms throughout the county.

Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned.

Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Job Requirements:

High School Diploma/GED.

2 years of job-related experience.

Ability to work with individuals who are justice involved and/ or with a Mental Health condition(s).

Strong computer and typing skills; Experience with word processing, Excel spreadsheets, database management, personal computer and mainframe computer.

Ability to interact and deal effectively with other employees, public, and public officials.

Strong organizational skills, ability to communicate verbally, and in writing.

Mental Health First Aid Training completed within 6 months of hire.

Starting Salary Range: $20.50 - $25.63 hourly based on qualifications

Closing Date: Upon filling position