Administrative Assistant

The Healthy and Safe Communities Section within ND Health and Human Services in Bismarck, North Dakota is looking for an Administrative Assistant to join their team.

As part of our Administrative Assistant team, you will play an important role in supporting the Healthy and Safe Communities Section while helping advance North Dakota Health and Human Services' mission of leading with light and creating the healthiest state in the nation. Your work will help ensure North Dakotans receive the information, resources and support they need while keeping daily operations running smoothly for both the public and your team.

As an Administrative Assistant, you will provide high-level administrative support across multiple units in the section and serve as a central point of contact for office coordination. You will update and maintain directories, organizational charts and website content to ensure information remains accurate and accessible.

You will help maintain contracts that support programs and services provided to people across North Dakota. You will proofread and format documents, create forms and materials, and help ensure information is accurate, professional and consistent.

You will record, prepare, and distribute meeting minutes as requested, ensuring documentation is accurate, complete and maintained in compliance with applicable open meeting laws and requirements.

Teamwork will be an important part of your role. You will provide backup support for other Administrative Assistants during planned and unexpected absences. This may include coordinating in-state and out-of-state travel, prepare required travel documentation and ensure arrangements following agency procedures. You may also prepare and process purchase requisitions and maintain documentation for procurement card (P-Card) transactions.

To thrive in this position, you should enjoy learning new processes, adapting to changing priorities and stepping in to support your teammates when assistance is needed. You will be comfortable asking questions when you need additional clarification and taking the initiative to find accurate information and solutions.

You should be highly organized and able to manage multiple priorities while moving between tasks without losing attention to detail or missing important deadlines. You will understand that even small administrative details can have a meaningful impact on the programs, services and people, our team's support.

You should be an attentive listener who can quickly understand the needs of callers, visitors and individuals contacting the office by email. When you do not immediately have an answer, you will know how to find the right information or connect the person with the appropriate resource. You will communicate clearly and professionally whether you are assisting someone by phone, email or in person.

You should be dependable, maintain confidentiality and take pride in providing excellent customer service. Most importantly, you will be someone who enjoys being part of a collaborative team and understands how strong administrative support contributes to healthier and safer communities throughout North Dakota.

To be considered for this position, you must have an associate's degree in office support, business, office education and two years of professional experience performing office support clerical or secretarial work.

• Or A high school diploma and four years of professional experience performing office support, clerical, or secretarial work.

Location
This position will be in office located in Bismarck, ND.

Total Rewards
In addition to the exceptional health insurance and retirement benefits, HHS values continued learning and career enhancement. Therefore, we offer varying continuing education formats, including in-person and online, as well as tuition reimbursement.

About HHS
ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. The keys to success are the 2800 committed, team members who are guided by a simple but powerful belief: when we lead with light, we create systems and services rooted in hope, clarity, and possibility. Their work is supported with more than $6 billion in funding from nearly 400 different federal, state, and special sources.

To succeed in this role, you must lead with LIGHT - Leading with hope, instilling purpose and meaning, galvanizing gratitude, honoring health, and talking, walking and teaching civility, kindness and love for all.

About Team ND


"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt


More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team memberswith a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures


Your resume must clearly show the months and years of employment for each position listed. This information is required to accurately calculate your qualifying experience and determine whether you meet the minimum qualifications of the position. Resumes that do not include sufficient employment date may not be able to be fully evaluated.


Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.


This employer participates in E-Verify. Please visit the following website for additional information HHS ND Careers E-Verify


A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.


For more information about the position or if you need an accommodation, please contact Kim Mertz at View email address on click.appcast.io or at View phone number on click.appcast.io.


Employing Unit ND HHS - Public Health


TTY Number ND Relay Service View phone number on click.appcast.io (text) or View phone number on click.appcast.io (voice)


If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact View email address on click.appcast.io or View phone number on click.appcast.io.


Equal Employment Opportunity


The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.