Executive Assistant (Coordinator - Office of the CEO)

Position Summary The Executive Assistant operates as a Coordinator within the Office of the CEO, providing high‑quality administrative and operational support to senior leaders across a collaborative executive support model. This role reports directly to the Chief of Staff and assists the Executive Assistant to the CEO, offering centralized execution of administrative workflows in a fast‑paced environment. ESSENTIAL DUTIES & RESPONSIBILITIES Manage calendars, scheduling, and meeting logistics for the CEO, COO, CFO, and other senior leaders; adapt to evolving priorities. Execute high‑volume administrative tasks and support Office of the CEO workflows. Coordinate executive meetings, working sessions, and company‑sponsored events, including multi‑day meetings; handle logistics, material distribution, and post‑event follow‑up. Manage travel arrangements, itineraries, and related logistics; adjust bookings as needed. Prepare and submit expense reports accurately and on time. Collaborate with senior leaders and other executive assistants to track down information, ensure timely communication, and follow‑through on action items. Execute recurring workflows such as document preparation, printing, binding, filing, and system maintenance. Provide coverage and support for evolving Office of the CEO priorities, including ad‑hoc tasks and projects. WORKING MODEL & EXPECTATIONS Serve as the primary administrative support across assigned executives within a coordinated team structure. Collaborate with leadership to align on priorities and execution, proactively completing routine workflows and anticipating needs. Prioritize work, seek direction when priorities conflict, and maintain consistent communication with stakeholders. Operate within established processes, applying sound judgment and identifying opportunities for improvement. Contribute to a collaborative, team‑oriented environment with shared ownership. SUCCESSFUL PROFILE Proactive communicator who keeps stakeholders aligned and works effectively within established ways of working. Adaptable, resourceful, and coachable, with strong follow‑through and the ability to anticipate needs, surface issues, and shift priorities smoothly. Calm, reliable presence while executing high‑quality work. EXPERIENCE & EDUCATION Associate’s or Bachelor’s degree preferred; equivalent experience will be considered. 3+ years of administrative or executive support experience required. Experience supporting multiple stakeholders and senior leaders. Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office (Outlook, Excel, Word). SKILLS & ABILITIES Confidentiality, Integrity, and Discretion Teamwork and Collaborative Skills Strong Communication (verbal and written) Attention to Detail and Organizational Skills Strong Work Ethic and Time Management Humility and Self‑Awareness Problem Solving and Sound Judgment Adaptability, Resourcefulness, and Willingness to Learn Project Management and Multitasking Skills Tenacity and Resilience Technical Proficiency and Ability to Handle Stress WORK ENVIRONMENT Moderate noise typical of a business office; occasional stooping or kneeling may be necessary. Requires sitting at a computer terminal for extended periods, standing, talking, hearing, and using hands and fingers to operate a keyboard and telephone. Light to moderate lifting and predictable attendance are required. BENEFITS Medical, Dental, Vision, Paid Time Off, 401(k) and other benefits. EEO STATEMENT We are a proud equal‑opportunity employer. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices on the basis of age, race, gender, color, religion, national origin, disability, sexual orientation, veteran status, or any other basis prohibited by federal, state, or local law. #J-18808-Ljbffr TBK Bank, SSB