Executive Assistant

OverviewEFTEC North America, LLC is the leading expert for the automotive industry with engineered materials and application systems for bonding, coating, sealing and damping. We are a company which is fully dedicated to the international transportation industry and have been a member of the worldwide active EMS Group since 1985.SummaryThe Executive Assistant provides administrative support to the Managing Director. To be successful in this position, the candidate must be results oriented and have a demonstrated ability to effectively prioritize workflow.Primary ResponsibilitiesCo-ordinate the GM schedule, appointments, reservations and travel arrangements.Organize meetings involving multiple senior executives.Write and distribute meetings minutesWrite reportsGreet clients and visitors to the executive officePlan, organize and co-ordinate functions and special events for the GM.Assist with the preparation of business presentations including text, overheads and electronic presentations.Prepare and/or edit internal and external letters, faxes , memos and mass emails.Manage suppliesCoordinate the intranet of the companyPerform data analysisCoordinate control of Hardware (Laptops, phones, etc.)Coordinate actions with IT in HQMaintain and update employee contact spreadsheet and company organizational charts.Any and all duties assignedIdeal Skills and QualificationsA bachelor’s degree or equivalent combination of education and experiencePrevious experience in a senior administrative positionStrong PC skills- Word, Excel, Power Point and MS OutlookDetailed OrientatedProven ability to effectively prioritize work flowExcellent interpersonal, written and oral communication skillsAbility to exercise good judgement, show initiative and be proactiveHigh standards of ethics and confidentiality to handle sensitive informationCommand of Spanish and/or German would be a premium #J-18808-Ljbffr Eftec North America L L C