Executive Assistant

Location: Florence, KY Schedule: Full-Time, Monday–Friday 8am to 5pm Industry: Corporate Office / Administrative Support About the Role We’re seeking a detail-oriented Entry-Level Executive Assistant to provide front-line office support, assist with accounting processes, and ensure smooth day-to-day operations. This role is ideal for someone organized, proactive, and comfortable coordinating tasks across multiple departments. Key Responsibilities Office & Reception Support Serve as the first point of contact—greet visitors, answer phones, and provide customer service. Manage incoming/outgoing mail, overnight deliveries, interoffice packets, and faxes. Perform general clerical tasks: copying, scanning, filing, preparing documents, and maintaining office supplies. Support contract processing, certificates of insurance, W-9s, and document scanning. Accounting & Administrative Processing Sort, save and distribute vendor invoices and checks. Verify banking/ACH information with vendors. Scan, organize, and save bank statements, credit card statements, and tax documents. Review and mail checks, child support payments, and other financial documents. Assist with spreadsheets, reporting, and miscellaneous accounting tasks. Executive & Department Support Provide backup support to the Executive Secretary. Assist management with scheduling, meetings, and special projects. Maintain company contact lists, order office supplies, and coordinate service calls. Perform notary duties (or willingness to obtain certification). Qualifications Prior administrative or office support experience preferred. Clear communication skills – both written and verbal. Strong organizational and multitasking abilities. Proficient in Microsoft Office and comfortable with scanning/filing systems. Ability to maintain confidentiality and handle sensitive documents. What We Offer Supportive team environment Opportunities to learn across multiple departments Holland Roofing Group offers competitive wages based on experience and excellent benefits. Equal Opportunity Employer EOE #J-18808-Ljbffr