Executive Assistant - CEO

Responsibilities Own and prioritize the CEO's calendar – balancing internal meetings, customer and investor commitments, deep work blocks, and personal time Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries Manage board meeting logistics end-to-end: scheduling, materials prep coordination, dinners, travel for board members, and follow-up communications Serve as a thoughtful liaison between the CEO and investors, board members, customers, and the broader Vizcom team Draft, proofread, and send communications on the CEO's behalf with a tone that matches his voice Process expenses, reimbursements, and credit card reconciliations in a timely and organized way Handle personal and lifestyle support including errands, appointments, household coordination, and family scheduling as needed Anticipate needs before they're voiced Maintain absolute discretion with confidential business, financial, and personal information Partner with broader operations leadership on cross‑functional projects and CEO‑led initiatives as they arise (you’ll be working closely with our Head of People & Culture as well as our VP of Finance & Operations) Requirements 4‑6 years of experience as an Executive Assistant, ideally supporting a CEO, founder, or other C‑suite executive Experience in a high‑growth startup environment, where priorities shift quickly and there’s no playbook Exceptional written and verbal communication skills, with strong judgment about when to write vs. call vs. text Mastery of Google Workspace, Slack, and modern productivity tools – bonus points for an interest in AI‑powered workflows Comfort with ambiguity and a bias toward action; you’d rather ship something 90% right than wait for 100% Discretion and emotional intelligence – you know what to share, what to hold, and how to read a room Willingness to be on‑call for time‑sensitive issues outside of standard business hours when needed Based in the San Francisco Bay Area and able to work in‑office alongside the CEO As a colleague, you enjoy planning, executing, winning and celebrating as a team ATS Optimization Keywords Hard Skills calendar management travel coordination meeting logistics communication drafting expense processing reimbursement management confidential information handling cross‑functional project management time management organizational skills Soft Skills discretion emotional intelligence written communication verbal communication judgment anticipation of needs comfort with ambiguity bias toward action team collaboration problem‑solving #J-18808-Ljbffr Jobtailor