Office Administrator

Benefits: Quarterly company events Paid vacation time Paid holidays (6) Health insurance stipend Bi-weekly direct deposit pay 401(k) matching Employee discounts Flexible schedule Paid time off Training & development

POSITION SUMMARY

The Office Administrator is responsible for support to Vertical Works, Inc., Utopian Villas, Riemer Remodel, and Tumbleweed Tiny House Company. This role also includes support to the president and managing director. This individual will be responsible to provide an unmatched customer service experience. This position will include welcoming visitors, incoming & outgoing phone calls, emails, various types of paperwork filing, basic accounting entry & duties, office housekeeping, coordinating meetings and appointments, and clerical and administrative duties. To be a successful Office Administrator you must be service oriented, have a great attitude, be personable, and organized to keep our businesses operations running smoothly. Holding yourself accountable for results and having a high level of motivation will be key. This person must be transparent and be of one with integrity.

ABOUT VERTICAL WORKS, INC.

Our mission is to improve the lives of our customers by building customized and personalized tiny homes, modular homes, and newly remodeled spaces. We have 4 company brands 1) Vertical Works, Inc. which provides new construction modular homes 2) Utopian Villas which provides luxury tiny homes 3) Tumbleweed Tiny House Company which provides travel tiny home 4) Riemer Remodel which includes projects like Kitchens, Bathrooms, Basements, and Additions. Our core values are the foundation of our business and guide our hiring process, they are transparency, integrity, accountability, knowledge, process, results driven, and excellence. Our company operates in Wisconsin and Texas and is growing by the day.

OBJECTIVES:

Be able to provide a prompt and welcoming greeting to both visitors and phone calls Work with interested customers to provide basic information about New Homes, Tiny Homes and Remodeling services Enter new customers, updates, filings, and other information into our CRM software Provide administrative support to the President and Managing Director Manage company calendars, appointments and meeting schedules Process HR and employee related requests such as reviews, time off, sick time, etc. Maintain office supply inventory and ordering General housekeeping of the office space Maintain showroom organization and current products offerings Prepare for customer and vendor meetings Prepare, organize, and file documents and paperwork both physical and digital Basic accounting tasks such as reconciliations, payable entry, billable entry, etc.

COMPETENCIES

Ability to return all emails, voice, text, and social media messages within 24hrs Ability to speak clearly and be easily understood, ability to maintain eye contact when speaking with others, and ability to summarize or paraphrase to verify understanding Have a high level of verbal, written, and organizational skills Well organized and have impeccable attention to detail Ability to multitask Strong time management and prioritization skills Have a high level of self-accountability for meetings and deadlines Apply common sense understanding to carry out details written or verbally Flexibility and excellent problem-solving skills Incorporation of Vertical Works, Inc. business philosophies and best practices when guiding customers

EDUCATION & EXPERIENCE

GED or high school diploma Previous administrative experience 2+ years Experience and efficiency with computers and programs such as Google Workspace-Gmail, Drive, Docs, Sheets, Meet, BuilderTrend, PDF creation Experience in the construction industry is a plus

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer Lifting of up to 25#

SCHEDULE:

Monday thru Friday 8-hour shift, 8am to 4:30pm