Office Manager

Job Description

Job Description

At Providence Corporation, we are dedicated to promoting the idea of Everyday Lives in the lives of Individuals with intellectual and developmental disabilities, by providing services and tools that will assist our population with making decisions about their lives and accepting responsibilities for their decisions and actions.

Providence Corporation is an equal employment opportunity employer.  Providence Corporation will not make any employment decision based on a candidate or employee’s race, color, religious belief, gender, age, national origin, ancestry, disability, veteran status, sexual orientation, sexual identification, or any other protected class.  Providence Corporation will provide reasonable accommodation to any disabled candidate, employee or person, upon request.

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement
• Employer paid health insurance
• 401k matching

Job Summary

The Office Administrator is responsible for ensuring the efficient and smooth day-to-day operations at the Providence Corporation central office.  The incumbent must have excellent oral and writing skills, as well as efficiency in project management and delivery.  The incumbent must have excellent organizational skills.  

Responsibilities 

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget 
• Other duties as assigned (See HR for full job description)

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Salary:

Starting at $20 per hour, but dependent on qualifications and experience.  Benefit includes medical, vision and dental insurance premium paid by Providence Corporation. Paid time off package and holiday allowances.

Misc.:

Non-Exempt Position

Misc.:

The incumbent is subject to a criminal background check.  The incumbent is also subject to a post offer physical, TB screening, and drug testing.