Communications and Administrative Coordinator

Job Summary

The Joseph School is a 501c3 nonprofit organization supporting a primary school of 1st through 12th grade students, which is empowering Haitian students to become proud, capable leaders who think critically, lead confidently, and serve passionately.  Our mission is to educate, feed and empower the children of Haiti.

We are looking for a Communications and Administrative Coordinator to join our team and carry out functions related to both communications and administration for The Joseph School.  The successful candidate will have a desire to serve others and a passion for helping people across cultures.  

Job Responsibilities

As a direct report of our Executive Director, the Communications and Administrative Coordinator will: 

Communications

• Monitor all social media accounts, respond to messages and maintain contact with TJS community, and engage current users with a minimum of two posts per week
  • Active accounts currently include: Facebook, Instagram, and LinkedIn
• Promote all giving campaigns and fundraising events on all platforms
• Create and distribute monthly newsletter, email campaigns, and a yearly content calendar
• Monitor and manage our Wix website in accordance with updates and new campaigns
• Oversee and organize photo galleries on google drive and dropbox

• Assist in creating graphics and compiling digital and print materials used for outreach and fundraising within brand standards using Canva or Adobe Creative tools

Administrative

• Maintain and organize all operational files, documents, and archives
  • Includes student and staff attendance, grades, etc.
• Take minutes at all staff meetings and board meetings as requested

• Manage and maintain all donor information in the CRM database Kindful
  • Data and gift entry + sending timely acknowledgement letters to donors
• Coordinate bulk mailings to donors (campaigns + year end tax summaries)
  • Ordering + printing materials and sending the mail
• Provide administrative support for events and coordinate volunteers when needed
• Own and grow the Student Sponsorship program
  • Build a database of church contacts to approach and present
  • Attend services to present the program and register new sponsors
  • Update sponsors using our annual communication timeline

• Coordinate and arrange travel for groups traveling to Haiti (when applicable)

Qualifications

Education

Bachelor’s degree in Communications, Marketing, or related field 

Requirements

Social media experience with Facebook, Instagram, etc.

Graphic design experience with Canva, Adobe Illustator and ProCreate

Microsoft Office and/or G Suite proficiency, as well as experience with MailChimp

Strong attention to detail and a commitment to accuracy

Proficiency with spreadsheets, databases, and word processing

Willingness to learn, work independently and collaborate as a team member

Strong written and verbal communications skills

Skills Desired

Administrative experience

Working knowledge of Wix and other website management platforms

Experience using various analytics software and social media management platforms

Familiarity with Kindful CRM or similar donor database is preferred

Additional Information

Benefits

Monthly Health Insurance Stipend

Remote/Hybrid position with office in Brentwood, TN

How to Apply

Interested candidates should send the following to Cynthia Smith at View email address on cnemt.org

Subject: Communications and Administrative Coordinator: (Name)

• Resume
• Portfolio (If available)
• Short newsletter sample showcasing your writing and taking into account our website
• Learn more about TJS by visiting thejosephschool.org

Details

• Date Posted: May 28, 2026
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 07/20/2026
• Salary Range: 45000
• Working Hours: Monday - Friday 9am - 5pm (Occasional evenings for events)