Commercial Assistant Property Manager

Assistant Property Manager (or Strong Property Admin)

Location: Houston, TX 77056 (Galleria area)

Pay: $60,000 - $75,000 DOE

**Must have 2-3 years of commercial real estate experience, no exceptions**

SUMMARY:

Assistant Property Manager will be responsible for assisting the Property Manager with the management of their assigned Commercial properties. Responsibilities involve the full range of property management functions, including, but not limited to, budget preparation and execution, building operations, facility maintenance and repair, tenant relations, and project management. Assistant Property Manager is responsible for not only exhibiting legendary unsurpassable customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

q Interface with tenants and vendors in daily operations of the building.

q Promote and foster positive relationships with tenants and owner.

q Maximize owner's return on investment

q Minimize property risk \\ liabilities

q Property Inspections

q Negotiate, manage and administer various contract services

q Attend to demands\eeds of larger tenants

q Manage life safety requirements including Fire Warden and Fire Plan approval

q Tenant Move-In and Move Out coordination

q Invoice administration \\ coding

q Administrate building signage

q Administrate reserve parking.

q Schedule and coordinate special events

q Schedule and coordinate meetings as requested.

q Assist in lease administration activities including:

q Prepare and coordinate bid proposals and service contracts and approved invoices.

q Assist with maintenance of lease and property files.

q Provide administrative support.

q Assist with management reports as well as annual budget preparation.

q Review A/R and assist with collections as required.

OPERATIONAL MANAGEMENT:

q Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and management policies.

q Initiate and execute day-to-day operational procedures which include:

§ Safety, Risk Management, efficiency and management quality standards.

§ Financial, personnel and administrative duties/functions.

§ Filing hard copy and computer files - keeping them current and in the approved format.

§ Contact and interaction with engineers, security, and janitors.

§ Tenant move-ins and move-outs.

PROPERTY MAINTENANCE:

q Assist with management of current certificates of insurance for all vendors.

q Track and maintain property permits.

q Assist with management and administration of all the necessary services to maintain and enhance the value, the operating efficiency and physical appearance of the property including:

§ Janitorial

§ Waste Services

§ Exterior Landscaping

§ Interior Landscaping

§ Parking

§ Window cleaning

§ Pest Control

§ Landscaping.

§ Elevator Operations (Mechanical0

§ Elevator Interior Cab (Carpet, Wood, Metal)

§ Car Washing Service

TENANT/LEASE ADMINISTRATION:

q Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.

q Respond positively and promptly to all tenant requests.

q Assist with management of current certificates of insurance for all tenants.

FINANCIAL ADMINISTRATION:

q Prepare financial reports as required

q Assist in the budget process with lease analysis

q Assist in preparation of budget reprojections.

q Assist with A/R collections.

q Prepare year end financial review/analysis of reports

q Track HVAC, Parking and Admin Fees Rates

q Manage parking validation billing

q Manage Janitorial expenses.

q Code invoices.

q Review A/P and A/R applications

OTHER:

q Foster Team Cohesion

q Assist with client and team member events (planning & execution).

q Compose tenant memos as required.

q Assist with office communications as required.

q Assist with business plan development.

q Assist in preparing presentation materials for managers in preparation for tenant/client presentations.

q Additional duties as assigned by the Project Manager.

JOB QUALIFICATIONS:

q Education: Bachelor or Associate Degree with commensurate experience;

q Basic understanding of accounting;

q Knowledge of and experience with various software packages; Excel, Microsoft Word, PowerPoint and Outlook. Experience with publishing software and/or AMSI\\Yardi\\MRI accounting software a plus.

q Good oral and written communication a must;

q Experience: 2 - 3 years commercial real estate.

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