Global Equities | US Equities Distribution - Administrative Assistant III

Job Summary We are seeking a highly experienced administrative professional to provide comprehensive support to a team of senior leaders in a large, fast‑paced environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities while working effectively under pressure. The role supports meeting management, client engagement, travel and expense processing, and day‑to‑day logistical operations. Key Responsibilities Provide comprehensive administrative support to senior managers and multiple team members, supporting groups of 15 or more professionals. Manage high‑volume detailed information and email traffic while interacting with senior employees during peak periods and large events. Manage complex calendars, including scheduling meetings, resolving conflicts, and coordinating across time zones. Arrange domestic and international travel, including itineraries, accommodations, and visa requirements. Process and reconcile travel and expense reports using Concur. Plan and coordinate conferences, meetings, and events, including logistics, materials, and on‑site or virtual support. Serve as a key point of contact, communicating professionally with all levels of the organization and across business functions. Maintain a high level of discretion and confidentiality when handling sensitive information. Operate effectively in a fast‑paced environment, adapting quickly to changing priorities. Required Skills and Qualifications Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams. Full‑time, on‑site role based in New York City. Strong experience using Concur for travel booking and expense processing. Extensive experience with diary and calendar management for senior managers and leadership teams. Strong attention to detail with the ability to prioritize and execute tasks accurately. Proven ability to work effectively under pressure, meet tight deadlines, and maintain professionalism. Flexibility to work extended hours when business needs require. Excellent written and verbal communication skills. Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint. Role Based in NYC, 5 days (M‑F) in the office. Shift: 1st shift (United States). Hours per week: 40. Pay and Benefits Pay range: $25.00 - $50.84 hourly pay, to be determined based on experience, education, and skill set. Discretionary incentive eligible. This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on overall individual performance and contributions. Benefits: This role is currently benefits eligible. We provide industry‑leading benefits, access to paid time off, resources and support to help employees make a genuine impact. #J-18808-Ljbffr Bank of America