Accounts Receivable Clerk

Company Overview

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employ more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

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Position Summary

The Accounts Receivable Clerk will be responsible for processing cash deposits in a timely manner, reconciling unapplied payments, performing the daily review of delinquent accounts as assigned and will handle reconciliation and adjusting entries as required.

This is a hybrid role (typically with 3 to 4 days in the office) once a period of training and integration is complete. The position will be based at our regional office and manufacturing complex in Tacoma, Washington.

Key Duties

Cash Processing:

• Processes incoming payments by verifying and entering transactions from bank lockbox, EFT, local deposits, and any other applicable payment methods.
• Reconciles payment transactions and the Accounts Receivable Ledger to ensure that all payments are accounted for and properly posted
• Assists in complex reconciliations and discrepancies, posting adjusting entries as required to resolve issues
• Maintains up to date and accurate records of all payment transactions and posts adjusting entries as needed to correct discrepancies.

Customer Dispute Resolution & Collections

• Perform daily review of the Accounts Receivable assigned delinquent accounts and investigate all invoices that are past due.
• Liaise with internal and external stakeholders to identify the underlying cause of unpaid invoices and try to achieve resolution before escalating to Director Credit and Collections.
• Work with appropriate teams to gather documents to assist in payment or customer dispute resolution.
• Maintain all documentation related to payment disputes on Teams channel if further escalation is required.
• Assist customers by providing required documentation and negotiating payment plans as required
• Provide detailed analysis of overdue receivables and efforts extended towards resolution as well as recommend accounts for additional escalation to the Director Credit and Collections.

Other:

• Assist with completion of master data forms for the creation and adjustment of new and existing customer accounts.
• Handles customer inquiries and processes credit card payments in both French and English as required
• Determine if orders should be released, and if further consideration is required, escalate to the credit analyst for additional review.
• Ensures the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Performs other duties as assigned

Qualifications

• Two or more years of related accounts receivable experience
• High School diploma required; Associate's or Bachelor’s degree a plus
• Effective interpersonal and communication skills
• Attention to detail, monitor and check work or information.
• Problem solving and prioritization.
• Intermediate computer skills (Microsoft Office, SAP)
• Ability to work independently and being flexible regarding work assignments.
• English required; French language skills a plus but not requried

Important Note: Employment at Stella-Jones is contingent upon successful completion of a pre-employment drug screening. This position is not eligible for visa sponsorship, and candidates must be authorized to work in the United States without sponsorship now or in the future.

Employee Benefits

As a Stella-Jones team member, you will have access to excellent benefits and incentives including:

• Comprehensive total benefits package with 3 medical plans to choose from
• Several company-paid benefits including:
• Dental and Vision coverage
• Life insurance and Accidental Death & Dismemberment (AD&D) policies
• Long-Term Disability Coverage
• Access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled