Executive Assistant

Executive Assistant - Candidates can be located in Virginia Beach, Richmond, or Charlottesville, Virginia Here at Atlantic Bay, we focus on genuinely caring for both our customers and team. We pride ourselves on being adaptable and energetic, especially in fast-paced environments! Our goal is to continuously inspire growth, for each of our team members to reach their goals and aspirations, all the while having fun. We’re in the business of lending peace of mind, whenever, wherever, however. Atlantic Bay Mortgage Group, recently voted #1 in the nation as the best large mortgage company to work for by National Mortgage News, is seeking an Executive Assistant to the Chief Marketing Officer to join our team. Candidates can be located in Richmond, Charlottesville, or Virginia Beach, Virginia. The ideal candidate will be highly organized, proactive, detail-oriented, and comfortable supporting executive-level priorities while also assisting with marketing initiatives, campaign coordination, meeting preparation, vendor communication, events, reporting, and cross-functional follow-up. This position plays an important role in helping the Marketing department stay organized, aligned, and execution-focused. What you’ll be doing Managing and maintaining the Chief Marketing Officer’s calendar, including scheduling internal and external meetings, appointments, conference calls, department meetings, and executive-level planning sessions. Requires attention to detail as there is a high volume of appointments in a fast-paced environment. Coordinating meeting logistics, including agendas, meeting materials, presentations, room reservations, virtual meeting links, catering, follow-up notes, and action-item tracking. Assisting with marketing department planning, including campaign calendars, project timelines, launch schedules, promotional events, and departmental deadlines. Assisting with preparation, formatting, and distribution of marketing materials, executive presentations, reports, recaps, campaign summaries, and leadership updates. Coordinating travel arrangements for the Chief Marketing Officer and Marketing leadership team, including flights, hotels, ground transportation, itineraries, reservations, and expense reporting. Supporting vendor, agency, and partner coordination, including scheduling meetings, tracking deliverables, processing invoices, maintaining contact lists, and following up on outstanding items. Managing project tasks, assignments, deadlines, and follow-up items as need for the Chief of Marketing. Maintaining confidentiality when handling executive communications, business plans, marketing strategies, budgets, personnel matters, and other sensitive information. Providing general administrative support to the Marketing department. Assisting with special projects and other duties as assigned to support the Chief Marketing Officer and Marketing leadership team. Providing executive-level personal support, including coordinating errands, appointments, reservations, gifts, or other personal administrative tasks as requested and appropriate. Performing other administrative duties as needed to support the Chief Marketing Officer Performing other duties as assigned. What you’ll bring 2 - 4 years of administrative, executive assistant, marketing coordination, project coordination, or related professional experience Experience supporting a senior leader, executive, department head, or fast-paced business team Extensive knowledge of Microsoft Office products including Word, Excel, PowerPoint, Teams, and Outlook Familiarity with marketing tools, CRM systems, project management platforms, social media coordination, or digital marketing reporting is a plus Ability to travel within the Virginia Beach, Virginia area and surrounding markets as requested for meetings, events, marketing activations, vendor visits, or company functions Ability to organize and prioritize tasks in a fast paced and dynamic environment High level of professionalism and strong communication skills Excellent verbal and written communication skills Ability to collaborate and work with all levels and varying positions of staff Must lead with uncompromising integrity Must be extremely organized; with the ability to anticipate outcomes Atlantic Bay offers a dynamic benefits package that includes a competitive base salary, eligibility for monthly bonuses, health insurance, 401(k), PTO, paid volunteer time and your birthday off with pay! Who doesn't love that! #GrowWithUs #WorkLifeBalance Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr