Accounting and Payables Assistant

Accounting & Payables Assistant Job Title: Accounting & Payables Assistant

Primary Purpose:

The S&G Accounting & Payables Assistant is responsible for supporting accounting and administrative operations through accurate data entry, document processing, record keeping, problem solving, and payment administration.
This position is ideal for an organized, detail-oriented individual who enjoys working with numbers, checking information for accuracy, and helping keep business operations running smoothly. The successful candidate will spend most of the day working within company software systems, spreadsheets, invoices, payment records, and administrative documents.

Prior accounting experience is not required. This is an entry-level opportunity for a motivated person looking to begin a career in accounting, payables, administration, or business operations. Recent high school graduates, college students, recent college graduates, or individuals looking to get their foot in the door in a professional office environment are encouraged to apply.

The Accounting & Payables Assistant will train at the West Sacramento Corporate Office, Monday through Friday.
This is a full-time position which will have a specific start time between 8:00 a.m. and 9:00 a.m. and a specific end time between 5:00 p.m. and 6:00 p.m.

The Accounting & Payables Assistant must:

• Be highly detail-oriented and accurate.
• Enjoy working with numbers, documents, and data.
• Be dependable, organized, and self-motivated.
• Possess strong problem-solving abilities.
• Learn new software systems and procedures quickly.
• Communicate professionally through email and occasional phone calls.
• Work independently while also collaborating with team members when needed.
• Take ownership of their work and maintain a high level of accuracy.
• Maintain confidentiality with Company, customer, vendor, and subcontractor information.

Primary Duties and Responsibilities May Include:

• Review, enter, and process invoices and payment information.
• Verify information for accuracy and resolve discrepancies.
• Perform accurate data entry and maintain electronic records.
• Assist with installer payables, vendor payables, and other payment-related administrative tasks.
• Review supporting documentation and ensure files are complete.
• Assist with account reconciliations and audit procedures.
• Track compliance documents, insurance certificates, applications, agreements, and related records.
• Research and resolve payment-related questions or missing information.
• Correspond professionally by email with vendors, subcontractors, employees, and internal staff.
• Make and receive occasional phone calls to gather information or resolve issues.
• Maintain organized records and filing systems.
• Assist with special projects, reporting, and general administrative accounting tasks as assigned.
• Support accounting, payables, and administrative departments as business needs require.

Skills and Specifications:

• Strong attention to detail and commitment to accuracy.
• Comfortable working with numbers and reviewing data.
• Accurate and efficient keyboarding and data entry skills.
• Intermediate computer skills, including Outlook, Excel, and Word.
• Ability to identify errors, inconsistencies, and missing information.
• Strong organization and time management skills.
• Ability to preserve confidential and sensitive Company information.
• Professional written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Comfortable working at a desk and computer for most of the workday.

Education and Qualifications Preferred:

• High school diploma or equivalent required.
• Associate degree, business coursework, accounting coursework, or currently pursuing a degree is a plus.
• Prior office, bookkeeping, accounting, retail cash handling, administrative, or data entry experience is helpful but not required.
• A short skills assessment will be given at the interview.

Requirements of the Position:

• The Accounting & Payables Assistant will work at a computer display terminal for 6-8 hours a day.
• The Accounting & Payables Assistant will work at the West Sacramento Corporate Office, Monday through Friday, during their agreed upon working hours.
• The Accounting & Payables Assistant must maintain the professionalism, accuracy, and confidentiality expected in an accounting and administrative environment.