Administrative Assistant

Student Intermediate Level

Working Title: Administrative Assistant

Pay: $15.00 Hourly

Campus: Main - Albuquerque, NM

Department: Off Campus Work Study (454F)

Employment Type: Student Employment

Student Type: Work-Study

Status: Non-Exempt

Background Check Required: Yes

For Best Consideration Date: 9/1/2026

Position Summary: The Administrative Assistant at Crossroads for Women plays a crucial role in ensuring the smooth functioning of the office. This position supports the Operations and Finance Director while fostering an organized and efficient work environment. The individual in this role must possess strong organizational abilities and attention to detail, successfully managing multiple tasks in a fast-paced setting. Effective communication skills and a proactive approach to problem-solving are essential for contributing to the organization's mission and objectives.

Essential Skills and Experience: High School Degree. Excellent written, verbal, and interpersonal communication skills with strong attention to detail and organization. Experience with Microsoft Office (Word, Excel, PowerPoint). Ability to multi-task. Ability to work independently and as part of the team to ensure that the highest quality and most relevant aspects of the job and services are provided. Ability to adhere to strict standards of confidentiality. Must possess a valid New Mexico driver's license, a clean driving record, and proof of insurance; able and willing to travel locally as needed. This position is subject to Criminal Background Check (post-offer).

Duties & Responsibilities: Maintain organized electronic and physical filing systems for financial documents and administrative records. Provide support to the front desk by answering phones, checking voicemail daily, and responding to administrative calls as appropriate. Address public inquiries regarding agency services. Ensure that copies of administrative forms are up-to-date, accessible, and available to staff. Maintain an accurate inventory of supplies and reorder as necessary to ensure operational efficiency. Participate in regular agency and departmental meetings, as well as other relevant community meetings as necessary. Contributes to the management of donations as needed, including greeting donors, receiving donations and ensuring that donation receipt forms are completed. Assist in maintaining a safe, clean, and organized workplace. Perform other duties as assigned.

Minimum Qualifications: Equivalencies not found for this position

Preferred Qualifications: Physical Demands: Regular and consistent use of phone required. Regular and consistent use of keyboard and mouse. Ability to climb stairs on occasion. Must be able to occasionally lift up to 25 pounds. Consistent sitting for many hours at one time. Majority of day (50%+) is spent sitting at a desk.

Application Instructions: Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a Cover Letter and Resume. MUST have a Work-Study Award. Background Check required.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.