Administrative Assistant Full Time

Benefits:

Opportunity for advancement

Training & development

The Administrative Assistant at Oso Communications supports daily construction operations by managing permits, 811 locates, scheduling, and communication between field crews, utilities, city agencies, and businesses. This role keeps projects organized, ensures compliance, and acts as a key contact during emergencies or jobsite incidents.

Responsibilities

Handle incoming calls and emails; route to the right team

Submit and track 811 locates; manage re‑tickets and expirations

Organize and maintain construction permits and project files

Communicate with utilities, city departments, contractors, and businesses

Schedule meetings, interviews, and jobsite appointments

Maintain Outlook calendars for leadership and field teams

Draft and send emails, memos, and incident reports

Assist with onboarding documents and safety paperwork

Serve as an emergency contact for accidents; follow company protocols

Update and maintain office procedures related to permits, locates, and safety

Bilingual is a plus

Qualifications

High school diploma/GED required; construction admin experience preferred

Knowledge of permits, 811 systems, and basic construction processes

Strong computer skills (Word, Outlook, Excel, Teams)

Organized, detail‑oriented, and able to manage multiple tasks

Clear communicator who can work with many different people and companies