Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support daily financial operations for a growing organization in California. This long-term contract position is ideal for someone who is highly organized and confident managing invoice workflows, vendor records, and payment activity. The person in this role will work closely with internal teams to ensure financial information is accurate, documentation is complete, and transactions are processed in a timely manner.

Responsibilities:
• Partner with departments across the business to collect and interpret financial details needed for accurate accounts payable processing.
• Review incoming invoices, confirm supporting documentation, and complete timely entry, validation, and reconciliation of payable transactions.
• Compare accounting records and system-generated reports to identify discrepancies and confirm balances and posted entries are correct.
• Communicate with vendors to address billing questions, resolve payment issues, and investigate mismatches involving purchase orders, invoices, or remittances.
• Prepare payment activity, including check runs, stop payments, and updates or revisions related to purchase orders as needed.
• Reconcile accounts payable activity against the general ledger to maintain accurate financial records.
• Maintain organized vendor documentation, including tax forms such as W-9s, and assist with annual 1099 preparation and filing.
• Examine credit card statements for accuracy, audit charges against supporting records, and process approved expenses appropriately.
• Support record retention and reporting tasks while maintaining clear communication with internal and external business contacts.• Hands-on experience in accounts payable, including invoice processing, coding invoices, and payment support activities.
• Ability to manage check runs and process a high volume of transactions with strong attention to detail.
• Familiarity with reconciling account activity, reviewing reports, and identifying inconsistencies in financial data.
• Working knowledge of vendor maintenance processes, including handling W-9 documentation and supporting 1099 reporting.
• Experience reviewing and processing credit card statements and related expense documentation.
• Strong communication skills with the ability to work effectively across internal teams and with external vendors.
• Understanding of accounting procedures, compliance expectations, and standard recordkeeping practices.