Administrative Officer

Administrative Officer

The primary purpose of this position is to provide support to the direct office under the BIM by analyzing, evaluating, advice, and/or coordinating healthcare delivery systems and operations. The position provides a variety of managerial and administrative assistance in, but not limited to, the following areas:

Program Administration and Quality Assurance (50%): -Act as a liaison or handles communication with people and/or groups within and outside of the BIM Division regarding quality metrics, clinical operational issues, access, and administrative functions (human resources, fiscal, logistics etc). -Research and/or analyze unstable or complex program issues. -Plan and/or accomplish special projects and programs such as equipment needs analysis and procurement. -Administer programs concerning position management and man-power utilization. -Assist in personnel administration, including knowledge of personnel operations such as position classification, performance standards, and competencies. -Serve as a resource and consultant to the BIM team and managers on these topics. -Provide full administration of reporting, evaluation, and follow-up associated with the organization's accreditation and other quality surveys, including but not limited to Joint Commission, Commission for the Accreditation of Rehab Facilities (CARF), and Long-Term Care Institute (LTCI) standards.

Budgeting Guidance and Administration (25%): -Gather and analyze the BIM team's budget needs, consolidate the float pool, and supervises all phases of budgeting within administrative requirements. -Track funds expended in all accounts and make interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures and regulations. -Formulate and execute the annual budget, including salaries, travel, supplies, equipment, and all other general operating expenses. -Manage fund control points, procurement and contracts. -Develop Statements of Work and Quality Surveillance Plans for contracts and serve as a contract COR. -Develop monthly and quarterly ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.

Direction/Long-Range Planning (25%): -Develop both long and short-range policies and plans for BIM Division by coordinating with the BIM Director, leadership, and staffing, as well as the VISN Program Managers and ELT. -Plan and support committees, as well as data collection and reporting, for Strategic Objectives and Performance Improvement programs. -On major issues, define the goal to be met, envision alternative policies, recommend a course of action, and implement the alternative chosen. -Independently develop and recommend the deployment and allocation of scarce resources, such as FTE, equipment funding, space allocation, and project and program funding. Perform other related duties as assigned.

Work Schedule: Monday-Friday; 7:00am-4:30pm Telework: Ad-hoc -not on a reoccurring basis Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/ PD105000 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized