Accounting Clerk

Accounting ClerkStanbridge University is seeking a highly organized and detail-oriented Accounting Clerk to join our Accounting Department. This position supports the University's day-to-day accounting operations, including accounts payable, payroll processing, purchase orders, financial transaction processing, account reconciliations, and financial record maintenance.The successful candidate will possess strong accounting fundamentals, proficiency with QuickBooks Desktop and Microsoft Excel, and the ability to work accurately in a fast-paced, deadline-driven environment. This role regularly handles sensitive and confidential financial information and requires professionalism, discretion, sound judgment, and exceptional attention to detail.This is a full-time, on-site position located at Stanbridge University's Irvine, California campus.Essential Functions:Process bi-monthly payroll accurately and in accordance with established deadlines and proceduresPerform accounts payable functions, including reviewing, processing, and recording invoices and paymentsMaintain and support the University's purchase order processing systemProcess and record financial transactions, including accounts payable, accounts receivable, and general ledger entriesReconcile bank statements, accounts, and financial records and investigate discrepancies to ensure accuracy and completenessAssist with the preparation of financial reports, including balance sheets, income statements, cash flow statements, and other internal accounting reportsMaintain accurate, complete, and well-organized financial records and supporting documentationAssist with budgeting and forecasting activities as directedUtilize QuickBooks Desktop and other financial systems to enter, maintain, retrieve, and report financial informationUtilize Microsoft Excel, including PivotTables, lookup functions, formulas, and other tools, to organize, analyze, and reconcile financial dataCommunicate professionally with vendors, employees, and internal departments to research and resolve invoices, payments, account discrepancies, and other financial mattersAssist with audit preparation, compliance activities, and documentation requestsProtect confidential and sensitive financial, payroll, employee, and institutional informationProvide accounting and administrative support to the Accounting Department and other University departments as neededPerform additional duties and special projects as assignedQualifications:Minimum of two (2) years of general accounting experienceAssociate degree in accounting, finance, business administration, or a related field preferredStrong working knowledge of accounting principles and general accounting processesDemonstrated experience with accounts payable and financial transaction processingPayroll processing experience strongly preferredProficiency with QuickBooks Desktop requiredStrong proficiency with Microsoft Excel, including PivotTables, lookup functions, formulas, and financial data managementProficiency with Microsoft Word and other standard business applicationsStrong numerical aptitude and ability to work accurately with financial and quantitative dataExceptional attention to detail and commitment to accuracyStrong organizational and time-management skills with the ability to manage multiple priorities and deadlinesAbility to identify, research, and resolve discrepancies with appropriate attention to detail and follow-throughAbility to work effectively in a fast-paced, deadline-driven accounting environment, including during periods of increased departmental workloadStrong verbal and written communication skillsDemonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive informationAbility to work collaboratively and effectively with colleagues, vendors, and other University stakeholdersCompensation:$23.00–$25.00 per hour. Compensation is based on education, experience, qualifications, and other job-related factors.Conditions of Employment:A job-related assessment may be required during the interview processMust be able to perform each essential duty satisfactorily and be physically present in the office unless otherwise notedWork Location: This position is on-site at Stanbridge University's Irvine, California campusEmployment Authorization: Applicants must be legally authorized to work in the United States. Stanbridge University does not provide employment-based immigration sponsorship or participate in employer-sponsored or employer-dependent work authorization programsSponsorship: Sponsorship now or in the future could include having Stanbridge University petition for or otherwise participate in an employment-based immigration or work authorization process on an applicant's behalfWork Environment:Standard classroom, laboratory, or clinical settingDuties performed at a desk, in labs, or in clinical environmentsSubject to frequent interruptions, noise, and demanding timelinesPhysical Demands:Regularly sits for extended periodsPhysical ability to perform program-related dutiesProficient in using electronic keyboards and office equipmentEffective verbal communication in person and by phoneAbility to read fine print and operate computersAbility to lift, carry, and/or move objects weighing 10–25 poundsEmployee Benefits:Stanbridge University offers a comprehensive benefits package for eligible employees, which may include medical, dental, and vision insurance, paid time off, paid holidays, retirement benefits, educational benefits, and other University-sponsored programs. Eligibility and participation are subject to applicable plan terms and University policies.Institutional Values:Diversity and Inclusion: Stanbridge University is committed to fostering an inclusive learning environment that reflects diverse backgrounds and perspectivesInnovation and Technology: We integrate advanced technology and simulation to enhance student learning outcomesCommunity Engagement: Through initiatives such as Stanbridge outREACH, students contribute to local and global communitiesEqual Opportunity Employer:Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and do not discriminate on any protected basis. All qualified applicants are encouraged to apply.